Administrative Coordinator

3 weeks ago


Tampa, Florida, United States Rocwell Investments LLC Full time
Job Overview

Rocwell Investments LLC is seeking a highly organized and detail-oriented Administrative Coordinator to join our Corporate Staff. This role will be responsible for providing administrative support to ensure efficient office operations, maintaining physical and digital filing systems, and responding to emails and other digital queries.

Key Responsibilities:

  • Provides administrative support to ensure efficient office operations
  • Maintains physical and digital filing systems
  • Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors
  • Responds to emails and other digital queries and correspondence
  • Manages calendars for senior staff, including making travel arrangements
  • Drafts and edits letters, reports, and other documents
  • Inputs and updates information in databases and spreadsheets
  • Prepares meeting agendas and takes meeting minutes
  • Coordinates logistics for meetings, including room setup and catering
  • Uses word processing and presentation software to create and edit documents
  • Operates and maintains office equipment, including printers, copiers, and fax machines
  • Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
  • Researches as requested and compiles and summarizes information for reports or presentations
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
  • Ensures that deadlines are met and adapts to changing priorities
  • Presents a positive and professional image for the organization
  • Performs other related duties as assigned

Requirements:

  • Proven experience as an Administrative Assistant, Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree: additional qualification as an administrative assistant or Secretary will be a plus

Benefits:

  • Medical, Dental & Vision Benefits
  • Short-term & Long-Term Disability (STD/LTD)
  • Life Insurance
  • Opportunities for advancement & career growth


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