Administrative Coordinator
4 weeks ago
The Administrative Specialist at Seminole Electric provides high-level administrative support to the Vice President & General Counsel and department staff. This role requires a strong ability to multitask, prioritize tasks, and maintain confidentiality.
Key Responsibilities
• Assist in the development of presentation materials for meetings and events.
• Act as a Board committee assistant, preparing agendas, chair reports, minutes, resolutions/motions, and PowerPoint presentations.
• Maintain the department procurement credit card, prepare electronic procurement card purchase requests, and reconcile electronic statements.
• Assist with budget development, manage department purchase requisitions, and monitor monthly budget management reports and contract expirations.
• Maintain calendars and appointments for the applicable Vice President and department Directors/Managers.
• Support department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members.
• Arrange and coordinate departmental travel, prepare expense/reimbursement reports, and provide meeting planning and support.
• Ensure department supplies are available and order new equipment as needed.
Requirements
• Associate or bachelor's degree in business management or a related discipline.
• Five (5) years' experience in an administrative, project management, or similar role is desirable.
• Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education.
• Core competencies include adaptability, collaboration, conscientiousness, critical thinking, outcome-driven, and professionalism.
• Technical competencies/skills include proficiency with computer-based applications (Microsoft Office applications, Document Control, SharePoint, Work Management, Time Keeping), basic accounting, contracts, office management, and budgeting.
• Soft competencies/skills include effective verbal/nonverbal, listening, and written communications, confidentiality, customer service orientation, efficiency, organizational skills, planning, and problem-solving.
Working Conditions
This role requires the ability to work in a fast-paced environment, adapt to changing priorities, and maintain confidentiality. The successful candidate will be able to work flexible hours based on varying initiatives and unplanned deadlines.
-
Administrative Coordinator
1 month ago
Tampa, Florida, United States LEAD Staffing Full timeJob SummaryLead Staffing is seeking a detail-oriented and organized Construction Administrative Assistant to support our construction team. This role is essential in ensuring the smooth operation of our projects by managing documentation, coordinating communications, and providing administrative support specific to the construction industry. This is a...
-
Administrative Coordinator
4 weeks ago
Tampa, Florida, United States Cal-Am Properties Inc Full timeJob OverviewCal-Am Properties, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our management team and residents. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to maintain confidentiality and handle sensitive information.Key...
-
Administrative Coordinator
4 weeks ago
Tampa, Florida, United States Hillsborough County Full timeJob OverviewHillsborough County is seeking a highly skilled Administrative Specialist to join our team. As an Administrative Specialist, you will provide administrative and office support duties, including customer service, clerical, secretarial, processing, and internal financial related duties.Key ResponsibilitiesPerform a variety of advanced...
-
Administrative Coordinator
4 weeks ago
Tampa, Florida, United States Rocwell Investments LLC Full timeJob OverviewRocwell Investments LLC is seeking a highly organized and detail-oriented Administrative Coordinator to join our Corporate Staff. This role will be responsible for providing administrative support to ensure efficient office operations, maintaining physical and digital filing systems, and responding to emails and other digital queries.Key...
-
Administrative Services Coordinator
5 days ago
Tampa, Florida, United States American Wordata Inc Full timeJob Title: Administrative Services Coordinator Job Description:American Wordata Inc. is seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team. As an Administrative Services Coordinator, you will be responsible for adding products to existing contracts, reconciling order fees, and reviewing contracts for federal...
-
Administrative Support Coordinator
4 weeks ago
Tampa, Florida, United States Banko Overhead Doors Full timeJob Title: Administrative Support CoordinatorJob Summary:Banko Overhead Doors is seeking an Administrative Support Coordinator to provide administrative services to our team. The ideal candidate will have excellent time management skills and be passionate about internal and external client management and self-improvement.Key Responsibilities:Support staff in...
-
Human Resources Administrative Coordinator
4 weeks ago
Tampa, Florida, United States Just Write Full timeJob Title: Human Resources Administrative CoordinatorAt Just Write, we are seeking a highly organized and detail-oriented Human Resources Administrative Coordinator to join our team. As a key member of our HR department, you will provide administrative support to our HR staff and management team, ensuring the smooth operation of our HR functions.Key...
-
Tampa, Florida, United States gTANGIBLE Corporation Full timeJob SummarygTANGIBLE Corporation is seeking an experienced Administrative Assistant to provide support for the U.S. Central Command (USCENTCOM) Headquarters at MacDill AFB, Tampa, Florida. The successful candidate will provide administrative support and coordination for J5-Plans divisions and contract staff, as well as support travel coordination and use of...
-
Golf Maintenance Administrative Coordinator
4 weeks ago
Tampa, Florida, United States Streamsong Full timeThe Golf Maintenance Administrative Assistant plays a vital role in ensuring the smooth day-to-day functioning of the Agronomy team at Streamsong. This position involves providing comprehensive administrative support, handling various tasks, and ensuring efficient documentation and scheduling for golf course maintenance operations.Key...
-
Administrative Coordinator
5 days ago
Tampa, Florida, United States Spielberger Law Group Full timeJob RequirementsWe are seeking an experienced Administrative Assistant to join our team at the Spielberger Law Group.The ideal candidate will have a strong background in administrative work, excellent communication skills, and the ability to work in a fast-paced environment.Key Responsibilities:Providing administrative support to the teamManaging office...
-
Administrative Coordinator
1 month ago
Tampa, Florida, United States Bohler Full timeAbout the RoleAt Bohler, we're driven by a shared purpose to empower ambitious individuals to become accomplished professionals. Our Tampa, FL office is seeking an Administrative Assistant who embodies this purpose.Key ResponsibilitiesProvide exceptional support to an energetic engineering team, ensuring seamless project coordination and efficient...
-
Tampa, Florida, United States Amerantbank Full timeJob SummaryAmerantbank seeks an experienced Executive Administrative Assistant and Office Administrator to provide high-level support to the Tampa Executive Team and other C-Suite Executives. The ideal candidate will possess excellent organizational skills, strong interpersonal abilities, and a proactive approach to problem-solving.Key...
-
Administrative Coordinator
1 month ago
Tampa, Florida, United States TUDI Mechanical Systems Full timeJob OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Operations Division at TUDI Mechanical Systems.As a key member of our team, you will be responsible for providing administrative support to our organization, including:Receiving and directing inbound telephone calls in a timely and professional...
-
Tampa, Florida, United States gTANGIBLE Corporation Full timeJob Title: Administrative Assistant and Support CoordinationgTANGIBLE Corporation is seeking a highly skilled Administrative Assistant and Support Coordination professional to join our team at U.S. Central Command (USCENTCOM) Headquarters, MacDill AFB, Tampa, Florida.Job SummaryThe Administrative Assistant provides plans and staff coordination services and...
-
Administrative Coordinator
4 weeks ago
Tampa, Florida, United States Cornerstone Barricades Full timeAbout Our CompanyCornerstone Barricades, Inc. is a leading Maintenance of Traffic (MOT) service provider based in Gainesville, FL. With over 20+ years of experience working for and with the Florida Department of Transportation, our highly skilled staff specializes in road construction and safety. Our Advanced Maintenance of Traffic (MOT) Certification...
-
Administrative Manager
4 weeks ago
Tampa, Florida, United States CRH Full timeJob SummaryAs an Administrative Manager at CRH, you will be responsible for managing a variety of general office activities. This includes supervising staff, planning and implementing administrative systems, and preparing and reviewing operational reports and schedules.Key Responsibilities• Supervise and manage office staff to ensure efficient operation of...
-
Legal Administrative Assistant
1 month ago
Tampa, Florida, United States Jabil Full timeJob SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our Legal Department. The successful candidate will be responsible for coordinating attorney and manager calendars, meetings, correspondence, and presentations.Key ResponsibilitiesCoordinate and arrange meetings with facilities...
-
Cyber Systems Administrator
4 weeks ago
Tampa, Florida, United States Northrop Grumman Full timeCyber Systems Administrator Job DescriptionWe are seeking a highly skilled Cyber Systems Administrator to join our team at Northrop Grumman. As a Cyber Systems Administrator, you will be responsible for maintaining the smooth operation of multi-user computer systems, including coordination with Cyber Systems Engineers. You will interact with users and...
-
Administrative Support Specialist
1 month ago
Tampa, Florida, United States Arc Doent Solutions Full timeAdministrative SpecialistWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Arc Doent Solutions. The ideal candidate will provide administrative support to various departments, ensuring the smooth operation of our office.Key Responsibilities:Assist with daily administrative tasks, including correspondence...
-
Administrative Support Specialist
4 weeks ago
Tampa, Florida, United States Broward County Sheriff's Office Full timeJob SummaryThe Broward County Sheriff's Office is seeking a highly skilled Administrative Specialist II to provide support to an assigned work unit or executive level supervisor. This role involves performing moderately complex to specialized administrative duties, including coordinating and delegating unit assignments, generating correspondence, and...