Administrative Coordinator

4 weeks ago


Tampa, Florida, United States Seminole Electric Full time
Job Summary

The Administrative Specialist at Seminole Electric provides high-level administrative support to the Vice President & General Counsel and department staff. This role requires a strong ability to multitask, prioritize tasks, and maintain confidentiality.

Key Responsibilities

• Assist in the development of presentation materials for meetings and events.
• Act as a Board committee assistant, preparing agendas, chair reports, minutes, resolutions/motions, and PowerPoint presentations.
• Maintain the department procurement credit card, prepare electronic procurement card purchase requests, and reconcile electronic statements.
• Assist with budget development, manage department purchase requisitions, and monitor monthly budget management reports and contract expirations.
• Maintain calendars and appointments for the applicable Vice President and department Directors/Managers.
• Support department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members.
• Arrange and coordinate departmental travel, prepare expense/reimbursement reports, and provide meeting planning and support.
• Ensure department supplies are available and order new equipment as needed.

Requirements

• Associate or bachelor's degree in business management or a related discipline.
• Five (5) years' experience in an administrative, project management, or similar role is desirable.
• Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education.
• Core competencies include adaptability, collaboration, conscientiousness, critical thinking, outcome-driven, and professionalism.
• Technical competencies/skills include proficiency with computer-based applications (Microsoft Office applications, Document Control, SharePoint, Work Management, Time Keeping), basic accounting, contracts, office management, and budgeting.
• Soft competencies/skills include effective verbal/nonverbal, listening, and written communications, confidentiality, customer service orientation, efficiency, organizational skills, planning, and problem-solving.

Working Conditions

This role requires the ability to work in a fast-paced environment, adapt to changing priorities, and maintain confidentiality. The successful candidate will be able to work flexible hours based on varying initiatives and unplanned deadlines.

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