Financial Operations Specialist
2 weeks ago
Baldwin & Shell Construction Company is seeking a dedicated Accounting Specialist to become an integral part of our Corporate team.
The Accounting Specialist is vital to our operations, ensuring that vendor invoices align with the expectations of our purchasing team. This role often serves as the final checkpoint for costs before payment, requiring assurance that expenses are valid and authorized. The position reports directly to the Accounting Manager.
Key Responsibilities:- Reconcile and process vendor invoices and subcontractor payment applications to guarantee accurate coding, approval, and payment.
- Verify the accuracy of invoices and payment applications.
- Input supporting documents into a paperless system for Project Manager evaluation.
- Upon approval, perform data entry into the ERP system for posting and payment.
- Maintain an up-to-date list of vendors with relevant payment information, including Form W-9 and supporting documents.
- Prepare and execute payments via check and ACH as required.
- Keep an updated vehicle list, including registration and licensing details.
- Manage business personal property assessments.
- Periodically review accounts payable general ledger account balances.
- Organize a paperless filing system for all job cost documentation, including monthly reconciliation of the paperless system with the job cost ledger.
- Communicate with vendors and subcontractors regarding payment statuses, addressing any billing discrepancies or issues.
- Assist other Accounting Specialists during their absence.
- Regularly liaise with Project Management regarding invoice inquiries or missing requisitions.
- Notify project management of subcontract discrepancies and change order billings.
- Associate degree with a minimum of four (4) years of experience, or a High school diploma (or equivalent) with at least eight (8) years of experience.
- Proficient in Microsoft Outlook, Excel, and Word.
- Excellent interpersonal, written, and verbal communication skills.
- Self-motivated and capable of working independently.
- Strong organizational and time management skills, with the ability to perform under pressure.
- Familiarity with Viewpoint, Docuware, and various web-based vendor software.
- Experience in the construction sector or with vendor and subcontractor relations.
This job description is intended to provide a general overview of the responsibilities and qualifications required for this position. Duties and responsibilities may evolve over time.
What We Offer:- Competitive salary
- 401(k) retirement plan with matching contributions
- Comprehensive Health, Dental, and Vision insurance
- Paid holidays
- Vacation accrual
- Company stock purchase options
- Short-term disability coverage
- Maternity and Paternity leave
- Pet insurance
- Confidential Employee Assistance Program
- Supportive work environment
Baldwin & Shell is committed to providing competitive compensation, a robust benefits package, and a family-oriented workplace.
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