Current jobs related to Architectural Operations Coordinator - Fort Lauderdale, Florida - Stiles

  • Architectural Project Manager

    4 weeks ago

    Fort Lauderdale, Florida, United States Saltz Michelson Architects Full time

    Job OpportunityWe are seeking a highly skilled and experienced Architect to join our team as a Project Manager. As a key member of our design team, you will be responsible for leading projects from conceptual design to completion, ensuring that they are delivered on time, within budget, and to the highest standards of quality.Key Responsibilities:Lead...

  • Architectural Sales Professional

    4 weeks ago

    Fort Lauderdale, Florida, United States Opustone Stone and Tile Concepts Full time

    Architectural Sales Account ExecutiveOpustone, a leading provider of natural stone, tile, and surface materials in South Florida, is seeking an experienced Architectural Sales Account Executive to join our team. As a key member of our sales team, you will be responsible for managing sales activities, supporting daily showroom operations, and achieving sales...

  • Network Architecture Technical Expert

    3 days ago

    Fort Lauderdale, Florida, United States Carnival Corporation Full time

    Job Title: Technical Expert Network ArchitectureWe are seeking a highly skilled Technical Expert Network Architecture to join our team at Carnival Corporation.Job SummaryThe Technical Expert Network Architecture will be responsible for overseeing the design, development, and implementation of our organization's network infrastructure.Key ResponsibilitiesLead...

  • Architectural Sales Account Executive

    4 weeks ago

    Fort Lauderdale, Florida, United States Mosaic Companies, LLC Full time

    Job Title: Architectural Sales Account ExecutiveOpustone, a subsidiary of Mosaic Companies, LLC, is seeking an experienced Architectural Sales Account Executive to join our team in Fort Lauderdale, FL. As a key member of our sales team, you will be responsible for managing sales activities, supporting daily showroom operations, and achieving sales...

  • Construction Project Coordinator

    3 days ago

    Fort Lauderdale, Florida, United States Florida Construction Connection, Inc. Full time

    About the RoleWe are seeking a skilled Construction Project Coordinator to join our team at Florida Construction Connection, Inc. As a key member of our operations team, you will be responsible for managing complex projects from start to finish.Key ResponsibilitiesDevelop and maintain project schedules, organize phases and milestones, and coordinate with...

  • Operations Coordinator

    2 days ago

    Fort Lauderdale, Florida, United States Optimal Inc. Full time

    Job Title: Operations AdministratorAt Optimal Inc., we are seeking a highly skilled Operations Administrator to join our team. The successful candidate will be responsible for providing essential administrative support to the team while also leveraging analytical skills to gather, analyze, and present data insights, and contributing to operational...

  • Flight Operations Coordinator

    2 months ago

    Fort Lauderdale, Florida, United States XO Global Full time

    Position OverviewThe Flight Operations Coordinator plays a crucial role in ensuring seamless communication and management of all aspects related to flight logistics. This position is essential for maintaining high standards of client satisfaction and operational efficiency.Key ResponsibilitiesItinerary Management: Oversee and coordinate detailed travel...

  • Clinical Operations Coordinator

    4 weeks ago

    Fort Lauderdale, Florida, United States NBI Weston Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Clinical Operations Coordinator to join our team at NBI Weston. As a key member of our clinical operations team, you will play a vital role in ensuring the smooth functioning of our clinical operations.Key Responsibilities:Manage Patient Inquiries: Respond promptly to patient inquiries,...

  • Surgical Operations Coordinator

    1 month ago

    Fort Lauderdale, Florida, United States Broward Health Full time

    Broward Health Physician GroupShift: Shift 1FTE: Job Summary:The Surgical Coordinator will work closely with specialty offices to perform administrative duties relevant to surgical/procedural operations. This includes surgery scheduling, appointment reminders, keeping patient records, entering pre- and post-surgical data, and scheduling surgical equipment....

  • Administrative Coordinator

    1 month ago

    Fort Lauderdale, Florida, United States RS&H Full time

    The OpportunityRS&H is seeking an Administrative Assistant to support our Transportation Practice in our Fort Lauderdale, FL office.Job SummaryThe successful candidate will possess strong administrative skills, including document preparation, communication, and project coordination. They will work closely with our support groups in legal, human resources,...

  • Finance Operations Coordinator

    2 weeks ago

    Fort Lauderdale, Florida, United States Charter Schools USA Full time

    Job Title: Finance Operations AdminJob Summary:The Finance Operations Admin provides critical support to the Finance Department, ensuring the smooth operation of various activities and programs at Charter Schools USA. This role is responsible for monitoring, managing, and coordinating tasks related to Accounts Payable, Corporate Credit Cards, and Corporate...

  • Surgical Operations Coordinator

    2 weeks ago

    Fort Lauderdale, Florida, United States Broward Health Full time

    Broward Health is seeking a highly organized and detail-oriented Surgical Scheduler to join our team.Job Summary:The Surgical Scheduler will be responsible for coordinating surgical procedures with multiple hospitals and surgery centers, scheduling and obtaining pre-operative testing, writing and communicating surgery orders, and collecting necessary...

  • Clinical Operations Coordinator

    3 days ago

    Fort Lauderdale, Florida, United States NBI Weston Full time

    Job SummaryThe Clinical Operations Coordinator plays a vital role in ensuring the smooth functioning of our clinical operations at NBI Weston. This position is responsible for managing patient inquiries, maintaining relationships with families, scheduling appointments, documenting patient interactions, and assisting with office maintenance.Key...

  • Marine Operations Manager

    4 weeks ago

    Fort Lauderdale, Florida, United States Core Group Resources Careers Full time

    Technical Superintendent Job DescriptionAt Core Group Resources Careers, we are seeking a highly skilled Technical Superintendent to oversee the technical and operational aspects of our fleet. This role requires a strong background in marine engineering, excellent problem-solving skills, and the ability to manage multiple tasks and projects efficiently.Key...

  • Flight Operations Coordinator

    2 months ago

    Fort Lauderdale, Florida, United States XO Global Full time

    Position OverviewThe Flight Operations Coordinator plays a crucial role in ensuring seamless travel experiences for our clients. This position involves comprehensive management of all aspects related to flight logistics.Key ResponsibilitiesItinerary Management: Oversee and organize detailed travel itineraries to ensure accuracy and efficiency.Manifest...

  • Financial Operations Coordinator

    2 days ago

    Fort Lauderdale, Florida, United States BioStem Technologies Full time

    Job Overview At BioStem Technologies, we are seeking an experienced Financial Operations Coordinator to join our team. In this role, you will play a crucial part in ensuring the smooth operation of our financial processes. Job Description The Financial Operations Coordinator will be responsible for managing and processing all invoices received for...

  • Architectural Staff Member

    3 days ago

    Fort Myers, Florida, United States Gralph Architect Full time

    **Job Description**Gralph Architect is seeking a highly skilled Architectural Designer to join our team. As an Architectural Designer, you will play a key role in designing and developing architectural projects. You will work closely with clients to understand their needs and preferences, and then create innovative and functional designs that align with...

  • Service Operations Coordinator

    2 weeks ago

    Fort Lauderdale, Florida, United States iSoftTek Solutions Inc Full time

    Job OverviewWe are seeking a highly skilled Service Operations Coordinator to join our team at iSoftTek Solutions Inc. This role is responsible for ensuring the efficient and effective management of service work orders, while maintaining compliance with contractual obligations.Key Responsibilities:Coordinate service work orders and maintain communication...

  • Architectural Project Manager

    4 weeks ago

    Fort Myers, Florida, United States Express Employment Professionals - Fort Myers Full time

    Unlock Your Potential as a Commercial Architectural Project Manager/Production Detailer!Are you ready to take your career to the next level with a prestigious architecture firm in the heart of Southwest Florida? We are on the hunt for a dynamic and experienced Architectural Project Manager/Production Detailer who is passionate about commercial projects and...

  • Project Coordinator

    2 weeks ago

    Fort Lauderdale, Florida, United States NEWCO SHARPE PROJECT DEVELOPMENTS LLC Full time

    Job OverviewSharpe Project Developments LLC is seeking a highly organized and detail-oriented Project Coordinator to join our team. As a key member of our project management team, you will be responsible for providing administrative support to our project managers and ensuring the smooth execution of projects.Key Responsibilities:Coordinate with client...

Architectural Operations Coordinator

2 months ago

Fort Lauderdale, Florida, United States Stiles Full time

The Architectural Operations Coordinator plays a crucial role in facilitating various administrative functions within the Architectural division, ensuring that daily activities run smoothly and efficiently. This position offers a diverse range of clerical support and architecturally focused services to the team, assisting project managers with limited CAD-related tasks such as document preparation and file modifications.

KEY RESPONSIBILITIES:

  • Exhibit flexibility and strong interpersonal skills, with experience in project coordination, while effectively collaborating with all levels of internal management and external clients.
  • Provide limited support to the Project Manager in the coordination and production of architectural drawings, utilizing CAD or Revit as directed. A foundational understanding of CAD software is essential, with Revit knowledge being advantageous.
  • Carry out essential administrative tasks, including answering phones, photocopying, faxing, mailing, filing, and managing office supplies.
  • Oversee data management within SharePoint, the internal system used by Stiles.
  • Compile activity reports for management review.
  • Maintain updated logs and sets of plans for projects, coordinating updates with external parties.
  • Organize and retrieve divisional files, records, and archived documents.
  • Assist in the organization of project managers' offices and filing systems.
  • Act as the primary contact for the Architecture Division, facilitating communication on behalf of senior management with consultants and clients.
  • Review, compose, prioritize, and manage all correspondence, ensuring accuracy and confidentiality in documentation.
  • Coordinate the preparation of proposals, contracts, and informational packages, while tracking unsigned contracts.
  • Schedule and arrange meetings and travel, providing reminders for appointments.
  • Manage calendars for all Project Managers, including a comprehensive 'Master Calendar'.
  • Support budget preparation and handle sensitive information with discretion.
  • Track personnel attendance and manage timesheets.
  • Oversee accounts receivable processes, including invoice review, coding, and routing, while following up on overdue accounts.
  • Participate in support staff meetings, seeking collaborative opportunities to standardize practices across divisions.
  • Continuously strive to enhance operations, reduce turnaround times, and streamline processes to deliver high-quality customer service. Undertake special projects as assigned.

EDUCATIONAL BACKGROUND AND EXPERIENCE:

A high school diploma (or equivalent) is required, along with a minimum of two years of experience in an office/project assistant role, administrative support, or a similar clerical position with increasing responsibilities. Proficiency in various Microsoft applications, including Word, Excel, PowerPoint, Outlook, and Access, is essential. Familiarity with MS Project is a plus, as is experience in an Architecture/Engineering environment.

SKILLS AND COMPETENCIES:

Knowledge of CAD, Revit, and standard office equipment is necessary. A willingness to learn to interpret drawings and a basic understanding of AutoCAD are beneficial. A proactive approach to improving processes for efficiency and cost-effectiveness is highly valued.

CERTIFICATIONS:

A valid driver's license is required.