Project Coordinator

7 hours ago

Fort Lauderdale, Florida, United States NEWCO SHARPE PROJECT DEVELOPMENTS LLC Full time
Job Overview

Sharpe Project Developments LLC is seeking a highly organized and detail-oriented Project Coordinator to join our team. As a key member of our project management team, you will be responsible for providing administrative support to our project managers and ensuring the smooth execution of projects.

Key Responsibilities:

  • Coordinate with client accounts payable department to ensure timely payment of invoices.
  • Support project managers in preparing capital expenditure budgets and forecasts.
  • Proactively seek opportunities to assist the project team in providing superior client services.
  • Ensure contract process is followed and support the project management team to ensure work is not started without proper authorization and documentation.
  • Proactively provide all aspects of invoicing support to ensure that project managers follow the invoicing process.
  • Assist in maintaining project schedules and assist project team in keeping project files current and complete using the approved filing system.
  • Execute project closeout procedures ensuring all deadlines are met and utilize the contract compliance checklist to confirm all items are complete after submitting for final closure.
  • Exhibit developing experience and competence in the ability to perform project management activities from the project due diligence and planning through closure.
  • Ensure a clear understanding of work requested and required deadlines and communicate status and completion of the assignment to requesting project manager.
  • Execute complete and error-free work assignments as directed and track key milestone dates for multiple projects in the client's database.
  • Provide timely and accurate project documentation and reporting and maintain data integrity for individual projects within the project tracking system.
  • Strong understanding of personal role and services of the company and strong interest in attending networking and marketing-related events.
  • Preparation of weekly meeting minutes and field reports and preparation of monthly project reports.
  • General office duties as necessary and perform additional job duties as requested.

Requirements:

  • Strong organizational and time management skills with the ability to prioritize tasks.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office, Autodesk, and Bluebeam.
  • Ability to handle confidential information with discretion.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Bachelor's Degree in Architecture, Engineering, Building Construction, Construction Management, or related field.
  • Preferred: Bachelor's degree in Architecture, Engineering, Building Construction, Construction Management, or related field.
  • Preferred: Project Management Professional (PMP) and LEED AP.
  • Preferred: Fluency in the Spanish language.

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