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Executive Administrative Coordinator

2 months ago

Cleveland, Ohio, United States FEDSYNC Full time
Position Overview

At FedSync, we embody the principles of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. Our aim is to collaborate with visionary thinkers and pioneering individuals to provide solutions that anticipate future needs. Our commitment is to equip federal agencies with innovative and reliable solutions, transforming operations by delivering the most suitable tools and personnel to meet upcoming challenges. Our workforce is our greatest asset.


The selected candidate will exercise sound judgment in delivering administrative assistance to the executive team and the Administrative Office at NASA. This role encompasses office management responsibilities, including but not limited to budgeting, personnel documentation, and payroll processes essential for the smooth operation of the Glenn Research Center (GRC).

Key Responsibilities:

General Office Services:

  1. Telephone Management
  2. Appointment Scheduling
  3. Visitor Coordination
  4. Meeting Arrangements, Telecommunication Management, and Conference Room Scheduling
  5. Information Distribution
  6. Supply Procurement
  7. Document Reproduction/Faxing/Graphic Services/Photography
  8. Records Administration
  9. Data Management Services:
    1. Desktop Processing
    2. Correspondence Monitoring
  10. Travel Arrangement
  11. Time and Labor Management
  12. Asset Coordination
  13. Relocation Coordination
  14. Training Organization
  15. Information Services Management
  16. Special Event Planning
Qualifications:

Education:

  • Administrative Assistant: High School Diploma
  • Senior Administrative Assistant: Associate's Degree

Experience:

  • Administrative Assistant: Minimum of 2 years in an office environment.
  • Senior Administrative Assistant: Minimum of 2 years in an office environment.

Additional Qualifications:

  • Exceptional organizational and time management capabilities.
  • Preferred experience with NASA or related contracts, with an active NASA badge.
  • Strong communication skills and a commitment to high-quality customer service.
  • Outstanding verbal and written communication abilities.
  • Must successfully pass criminal and drug screenings on a regular basis.

FedSync is committed to equal employment opportunities and does not discriminate based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other non-merit factor.