Administrative Coordinator

7 days ago


Cleveland, Ohio, United States NCS Credit Full time
Job Title: Administrative Assistant

NCS Credit is a leading provider of credit solutions to businesses across the U.S. and Canada. We are seeking an experienced Administrative Assistant to join our Notice/Lien Department.

Job Summary:

The successful candidate will provide full clerical support to the Notice/Lien Department, including sorting and distributing department mail, obtaining notary signatures, printing documents, and document review.

Key Responsibilities:
  • Process and distribute department correspondence, mail daily
  • Coordinate printing, signing/notarizing, and scanning of lien documents
  • Manage lien waiver inboxes; review and obtain signatures/notary on documents
  • Process FedEx, registered mail, etc. for notice and lien services
  • Assist department with filing, serving, and tracking lien documents as needed
  • Assist with project setup, data entry, and project verification duties
  • Review documents for accuracy and obtain all necessary signatures
  • Complete project system updates
  • Assist with payment bond investigations
  • Generate departmental reports, gather information when needed
  • Contact clients via phone to verify information as needed
  • Provide prompt and extraordinary client service
  • Coordinate a variety of administrative tasks simultaneously
  • Participate and contribute to departmental projects and process improvements
  • Collaborate interdepartmentally
Requirements:
  • Professional demeanor
  • Detail-oriented
  • Ability to multi-task and prioritize in a fast-paced environment
  • Strong verbal and written communication skills
  • Supportive, team player
  • Deadline driven
Education and Experience:

Associate's degree preferred. 1 year of administrative experience in a professional office environment or any combination of education and experience.

Physical and Mental Demands:

Ability to communicate effectively in person, via phone, and email. Manual dexterity. Near visual acuity. Prolonged sitting while viewing a computer monitor. Prolonged standing and walking throughout the building. Frequent typing and use of keyboard/mouse. Ability to lift up to 10lbs regularly.



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