Sales Operations Specialist

2 weeks ago

Chicago, Illinois, United States Modern Luxury Group Full time

SALES COORDINATOR JOB DESCRIPTION

Directly Reports to: Publisher

Location: Chicago, IL

OBJECTIVE

At Modern Luxury Group, we pride ourselves on fostering connections and building communities. As the leading luxury media company in the nation, we provide brands with unparalleled access to affluent audiences across major U.S. cities. Our extensive portfolio, comprising over 85 brands in 22 markets, empowers luxury brands to engage effectively with their target demographics through innovative marketing solutions.

KEY RESPONSIBILITIES

  • Offer comprehensive administrative support to the local sales team.
  • Facilitate the creation of contracts and proposals.
  • Ensure that sales contracts are meticulously completed and accurately recorded in the sales management system.
  • Organize and maintain an efficient filing system for the sales department, including correspondence and other essential documents.
  • Develop and update account information for sales representatives, ensuring all data is current.
  • Utilize Media Radar to generate competitive analysis reports and track editorial coverage.
  • Compile sales kits and promotional materials for client outreach and sales initiatives.
  • Manage daily administrative tasks, including conference calls, calendar scheduling, and expense documentation.
  • Oversee the client database and coordinate client contracts utilizing the COMPS system.
  • Conduct routine account maintenance, including managing editorial and production timelines.
  • Collect competitive intelligence to support the sales team.
  • Engage with clients through phone, email, and in-person interactions as necessary.
  • Perform additional duties as assigned.
  • Coordinate photo shoots for special projects, maintaining close client communication.

ADDITIONAL FUNCTIONS

  • Follow up with customers regarding accounts in the absence of the Account Executive/Director or Publisher.
  • Execute other job-related tasks as required, including managing large-scale projects.
  • Assist with team initiatives, current events, and the development of new promotional activities, including coordinating in-book marketing materials and supporting sales through sponsorship campaigns.
  • Participate in events as needed.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS

  • Bachelor's degree (B.A.) from an accredited institution; or one to two years of relevant experience and/or training; or an equivalent combination of education and experience.
  • A minimum of one year of experience in a print media environment.
  • Proficiency in computer operations, including Microsoft Office Suite (Word, Excel, PowerPoint) and Gmail.
  • Demonstrated ability to manage multiple tasks and work effectively under tight deadlines.
  • Familiarity with office equipment operation.

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, protected veteran status, or any other status protected by law.

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