HR Generalist

2 weeks ago


Sacramento, California, United States NORCAL Ambulance Full time
Job Summary

NorCal Ambulance is seeking a highly organized and detail-oriented HR Assistant to join our team. As an HR Assistant, you will play a critical role in supporting the HR Department in various tasks, including recruitment, interviews, orientation, and other projects vital to the department.

Key Responsibilities
  • Recruitment and Interviewing:
    • Review applications for completion and verify certifications/qualifications are appropriate and current.
    • Contact applicants for missing certifications.
    • Coordinate pre-employment paperwork with the Recruiter and new hire.
    • Schedule applicants and interviewers. Set up testing rooms. Welcome applicants and explain the interview process.
    • Notify applicants of acceptance or rejection.
  • On-Boarding and Orientation:
    • Send acceptance with contingent offer paperwork, including county requirements based on division/position.
    • Assemble and personalize orientation and training packets.
    • Conduct new employee pre-hire screening (drug test, background check, etc.).
    • Enter new employee information and certifications into company systems.
    • Create email accounts and assign to appropriate groups. Audit email groups.
    • Set up Gallagher Bassett and Traumasoft Virtual Classroom Training accounts and assign trainings.
    • Order lunches and track expenses for orientation, training, and other office events.
  • Certification and Compliance Tracking:
    • Input, track, and update all certifications for field personnel.
    • Send notifications of expiring certifications and contact supervisors as needed.
    • Update and maintain personnel files.
    • Ensure county regulations are met for each employee and division.
    • Ensure compliance for all partnering hospitals' regulations.
    • Generate reports for tracking of certifications and compliance.
    • Work closely with the training department staff to ensure new hires are in compliance and ready to work or are scheduled to train as soon as possible.
    • Work proactively with the training department to ensure periodic training course/certifications are met for all team members.
  • Miscellaneous Administrative or HR Services:
    • Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed.
    • Assist in the setup and breakdown of staff/office events and activities.
    • Send team member reminders for expiring certifications, trainings, and other requirements.
    • Complete basic-level employment verification requests.
    • Other administrative duties, including preparing correspondence, copying, faxing, scanning, filing, and mailing services as assigned.
    • Maintain company phone lists and office phone extension lists.
    • Monitor stock of office supplies and determine what needs to be ordered.
Requirements
  • High school diploma or general education degree (GED) and a minimum of one (1) year of experience in an office environment.
Salary

$18/hour


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