Office Coordinator

1 week ago


San Antonio, Texas, United States Wise Up Creative Full time
Job Overview

Position Title: Office Coordinator

Company: WiseUp Creative

Role Summary: The Office Coordinator will play a crucial role in delivering administrative assistance to facilitate the smooth functioning of the office environment. This position involves collaborating with managers and team members on various tasks related to organization and effective communication. The ideal candidate will ensure that all administrative responsibilities are executed with precision, high quality, and within set timelines.

Core Duties:

  • Office Operations:
    • Manage incoming calls and redirect them appropriately
    • Coordinate and schedule meetings and appointments
    • Maintain and update contact databases
    • Prepare and disseminate correspondence, including memos, letters, and forms
  • Administrative Functions:
    • Assist in compiling regularly scheduled reports
    • Establish and uphold an organized filing system
    • Procure office supplies as needed
    • Arrange travel logistics
  • Documentation Management:
    • Draft and circulate emails, memos, and other correspondence
    • Support the preparation of periodic reports
    • Maintain an efficient filing system
  • Communication and Coordination:
    • Serve as the primary contact for both internal and external stakeholders
    • Collaborate with executive and senior administrative personnel to address requests and inquiries from management

Qualifications:

  • Familiarity with office management systems and protocols
  • Proficient in operating office equipment, such as printers and fax machines
  • Exceptional time management abilities with a focus on prioritizing tasks
  • Meticulous attention to detail and strong problem-solving capabilities
  • Outstanding written and verbal communication skills
  • Robust organizational skills with the capacity to handle multiple tasks
  • High School diploma or equivalent

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