Office Operations Coordinator
2 weeks ago
Office Operations Coordinator Position at St. Mary's University
The Office Operations Coordinator role at St. Mary's University is designed to deliver extensive assistance to various departments, organizations, initiatives, and events that facilitate the efforts of faculty, staff, and students in promoting educational, research, service, and outreach missions of the institution. This position is accountable to the Office of the Dean and provides support to department heads, program leaders, and academic staff. Responsibilities and the location of this role may be adjusted based on the Dean's discretion and institutional requirements.
- Deliver thorough administrative assistance in daily operations for the institution, department heads, academic staff, and support personnel.
- Draft and refine documents, presentations, and analytical reports.
- Facilitate the recruitment and onboarding of faculty, staff, and student personnel.
- Organize events, meetings, and symposiums.
- Assist department faculty and students with urgent projects.
- Oversee student assistants and engage in specialized projects.
Qualifications:
- Associate's Degree from an accredited institution, preferably in Fine Arts, Humanities, or Social Sciences.
- 3 to 5 years of proven experience in administrative support roles.
- Proficient in MS Office applications, particularly with advanced skills in Excel and virtual collaboration tools.
- Experience in a higher education setting is preferred.
- Exceptional verbal and written communication skills, along with strong public relations and customer service capabilities.
- Ability to efficiently manage multiple tasks and meet deadlines.
Physical Requirements:
- Work conditions include an office environment and educational campus setting.
- Ability to navigate across the campus.
- Regularly sit, walk, stand, communicate, and listen; occasional lifting of items up to 25 pounds.
- Specific vision capabilities are required.
- Continuous operation of a computer and office equipment.
The Office Operations Coordinator position at St. Mary's University is an Equal Opportunity role committed to fostering diversity, equity, and inclusion. All qualified individuals are encouraged to consider this opportunity.
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