Administrative Support Specialist
3 weeks ago
About Van Der Hout LLP
Van Der Hout LLP is a nationally recognized, full-service immigration and nationality law firm located in San Francisco's Union Square.
The firm was founded in 1980 and has since grown to become a leading authority in immigration law. With a team of experienced attorneys and paralegals, Van Der Hout LLP represents clients in a wide range of immigration matters.
Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team. In this role, you will provide essential support to a team of attorneys and paralegals with a variety of administrative tasks in a fast-paced environment.
Key Responsibilities
- Provide comprehensive administrative support to attorneys and paralegals, including managing schedules, coordinating meetings, and handling correspondence with precision.
- Assist with high-volume data entry, monitor and calendar deadlines, prepare legal documents, conduct client intake and phone screenings, file court documents, open new cases, and maintain organized file systems.
- Communicate effectively and professionally with clients to ensure a positive experience.
- Collaborate with the team on various office-related tasks as needed to enhance overall operations.
Requirements
- 1-3 years of administrative experience preferred, with a strong preference for candidates with law firm experience.
- College degree preferred.
- Advanced proficiency of Microsoft Excel and PowerPoint.
- Proficient or advanced knowledge of Adobe Acrobat.
- Familiarity of LawLogix and Centerbase a plus.
- Ability to work independently as well as part of a team.
- Strong organizational and time-management skills.
- Capability to manage multiple tasks and priorities in a fast-paced environment while maintaining high attention to detail.
- Excellent communication and interpersonal skills.
- Fluency in Spanish a plus.
Benefits
- Paid Time Off/Paid Holidays
- Medical, Dental, and Vision (100% coverage)
- 401(k) Plan
- Flexible Spending Account (FSA)
- Commuter Benefits
- Wellness Reimbursement
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