Administrative Support Specialist

3 weeks ago


San Francisco, California, United States Van Der Hout LLP Full time

About Van Der Hout LLP

Van Der Hout LLP is a nationally recognized, full-service immigration and nationality law firm located in San Francisco's Union Square.

The firm was founded in 1980 and has since grown to become a leading authority in immigration law. With a team of experienced attorneys and paralegals, Van Der Hout LLP represents clients in a wide range of immigration matters.

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team. In this role, you will provide essential support to a team of attorneys and paralegals with a variety of administrative tasks in a fast-paced environment.

Key Responsibilities

  • Provide comprehensive administrative support to attorneys and paralegals, including managing schedules, coordinating meetings, and handling correspondence with precision.
  • Assist with high-volume data entry, monitor and calendar deadlines, prepare legal documents, conduct client intake and phone screenings, file court documents, open new cases, and maintain organized file systems.
  • Communicate effectively and professionally with clients to ensure a positive experience.
  • Collaborate with the team on various office-related tasks as needed to enhance overall operations.

Requirements

  • 1-3 years of administrative experience preferred, with a strong preference for candidates with law firm experience.
  • College degree preferred.
  • Advanced proficiency of Microsoft Excel and PowerPoint.
  • Proficient or advanced knowledge of Adobe Acrobat.
  • Familiarity of LawLogix and Centerbase a plus.
  • Ability to work independently as well as part of a team.
  • Strong organizational and time-management skills.
  • Capability to manage multiple tasks and priorities in a fast-paced environment while maintaining high attention to detail.
  • Excellent communication and interpersonal skills.
  • Fluency in Spanish a plus.

Benefits

  • Paid Time Off/Paid Holidays
  • Medical, Dental, and Vision (100% coverage)
  • 401(k) Plan
  • Flexible Spending Account (FSA)
  • Commuter Benefits
  • Wellness Reimbursement


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