Administrative Coordinator

2 weeks ago

Albuquerque, New Mexico, United States Circet Full time

Company Overview:
Circet USA stands as a premier provider of Network Services solutions across North America. With a dedicated workforce exceeding 2,000 professionals, we excel in planning, consulting, engineering, construction, program management, and comprehensive engineering, procurement, and construction (EPC) solutions tailored to meet the evolving infrastructure demands of our clients. Our extensive service offerings encompass ISP, OSP, Wireline, and Wireless solutions.

Our clientele includes telecom service providers, MSOs, cloud service providers, and utilities. With nearly five decades of industry experience, we possess the capability to customize our solutions to address the unique requirements of our customers.

Job Summary and Responsibilities:
The following duties represent a range of responsibilities performed by the employee and are not exhaustive:

  • Data Management: Engage with Circet USA and client tracking databases to input updates, monitor work progress, and ensure the accuracy of work trackers.
  • Process Development: Participate in the creation, testing, and implementation of new processes, documentation, web applications, and field software databases.
  • Work Assignment: Dispatch tasks to contract inspectors through email or online database applications.
  • Training Coordination: Oversee and track training for Circet USA personnel and contracted vendors as necessary.
  • Issue Resolution: Collaborate with vendor teams to address challenges that arise during construction, including resolving complaints from affected citizens.
  • Municipality Liaison: Act as a representative for municipalities, managing permitting, traffic control, and community impact concerns related to OSP work.
  • Invoice Processing: Manage invoice processing within project workflow databases, ensuring adherence to Circet USA accounting standards.
  • Field Approval: Serve as the initial field approver for necessary changes identified in the field, collaborating with engineering and vendor teams for potential solutions.
  • Team Collaboration: Uphold Circet USA values and work collaboratively with team members across various departments.

Additional duties may be assigned as required.

Qualifications:

  • Minimum of 2 years of experience in Project Administration, Project Management, OSP construction, or relevant fields.
  • A college degree is preferred but not mandatory.
  • Proficient in Microsoft Word and PowerPoint; comfortable with Microsoft Excel, including form development and hyperlink usage.
  • Must possess and maintain a valid driver's license and a satisfactory driving record.

Knowledge, Skills, and Abilities:

  • Ability to collaborate effectively with team members to ensure timely and quality completion of tasks.
  • Willingness to learn the current Circet USA cost center coding.
  • Desire to continuously learn new systems and applications.
  • Basic understanding of the as-built process for concluding OSP construction projects.
  • Comfortable in a fast-paced work environment.
  • Strong leadership and decision-making capabilities.
  • Ability to influence others to achieve project goals.
  • Capacity to work independently while applying sound judgment in various situations.
  • Proficient in multitasking and collaborating with personnel to meet deadlines.
  • Excellent verbal and written communication skills, with a keen attention to detail and organizational abilities.
  • Adept at working within critical deadlines and adapting to rapidly changing priorities.
  • Commitment to providing exceptional customer service.
  • Effective conflict resolution skills.

Work Authorization:
Applicants must be authorized to work in the US for any employer. Sponsorship is not available for this position.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:
This position may involve remote work or an office setting with exposure to computer screens, requiring extensive use of a computer, keyboard, mouse, and telephone.

Diverse Workforce / EEO:
Circet USA is an equal opportunity employer. We consider all qualified candidates regardless of race, color, religion, national origin, gender, age, marital status, sexual orientation, veteran status, and the presence of a non-job-related handicap or disability or any other legally protected status.

Circet USA requires a pre-employment background check and drug screening as conditions of employment. We maintain a drug-free workplace.

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