Project Management Specialist

2 weeks ago

Marysville, Washington, United States Conwell Associates, Inc. Full time
Conwell Associates, Inc. – Project Management Specialist

Conwell Associates, Inc. is dedicated to providing management, bookkeeping, and consulting services tailored for homeowners' associations and condominium communities. Our mission is to ensure that every client experiences the support of a knowledgeable partner, equipped with innovative solutions to effectively address their needs.

Key Responsibilities

  • Gather and organize project details including location, specifications, images, and timelines.
  • Initiate and track requests for proposals.
  • Deliver weekly updates to Boards and relevant homeowners.
  • Evaluate proposals and contracts against RFPs.
  • Facilitate proposal reviews by the Board, address inquiries, compile responses, and communicate decisions to management.
  • Prepare project information (ETA, duration, impact) for homeowner notifications.
  • For extended projects, obtain daily updates from contractors to keep homeowners informed, along with before-and-after visuals for Board review.
  • Assess project satisfaction with affected homeowners.
  • Handle overflow phone inquiries.
  • Respond promptly and courteously to phone and email inquiries, directing them to the appropriate department.
  • Digitize documents into PDF format, ensuring proper labeling and filing.
  • Safeguard the confidentiality of client and company information.
  • Work twelve hours per week during business hours, with shifts including scheduled breaks.
Required Skills

  • Proficiency in Microsoft Word, Excel, Outlook, and Windows, as well as Adobe Acrobat and QuickBooks Pro.
  • Ability to compose professional correspondence with correct grammar and punctuation.
  • Capable of working independently and efficiently, managing time effectively for deadline-driven tasks.
  • Skilled in comprehending, analyzing, interpreting, and summarizing complex documents.
  • Adept at creatively solving problems with multiple options using advanced analytical and quantitative skills.
  • Willingness to adapt to a dynamic environment where services and processes evolve.
  • Maintain an organized and tidy workspace.
  • Completion of a project management course and a minimum of one year’s experience in a construction-related field.

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