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Project Management Specialist

2 months ago

Marysville, Washington, United States Conwell Associates, Inc. Full time
Conwell Associates, Inc. – Project Management Specialist

Conwell Associates, Inc. provides a range of management, bookkeeping, and consulting services tailored for homeowners' associations and condominium communities. Our commitment extends beyond our current service areas as we strive to expand our reach.

Our mission is to ensure that every client experiences the warmth of a supportive neighbor, equipped with expert insights and innovative solutions to effectively address their needs.

Key Responsibilities

  • Gather and organize project details including location, specifications, images, and timelines.
  • Initiate and follow up on requests for proposals.
  • Deliver weekly updates to the Boards and relevant homeowners.
  • Evaluate proposals and contracts against the initial requests for proposals.
  • Facilitate the review of proposals by the Board, addressing inquiries, compiling responses, and communicating decisions to management.
  • Prepare project information such as estimated time of arrival, duration, and impact for homeowner notifications.
  • For multi-day projects, collect daily updates from contractors to inform homeowners and provide before-and-after images to the Board for satisfaction assessments.
  • Assess project satisfaction levels with affected homeowners.
  • Handle overflow phone inquiries.
  • Respond promptly and courteously to phone and email inquiries, directing them to the appropriate department as needed.
  • Digitize documents to PDF format, ensuring proper labeling and filing.
  • Safeguard the confidentiality of client and company information.
  • Work twelve hours per week during business hours, with shifts including breaks and lunch, all conducted in-office.
Required Skills

  • Proficiency in Microsoft Word, Excel, Outlook, and Windows, as well as Adobe Acrobat and QuickBooks Pro.
  • Ability to compose professional correspondence with correct grammar and punctuation.
  • Capability to work independently and efficiently, managing time effectively for deadline-driven tasks.
  • Skill in comprehending, analyzing, interpreting, and summarizing complex documents.
  • Creative problem-solving skills with the ability to evaluate multiple options using advanced analytical and quantitative techniques.
  • Adaptability to a dynamic environment where services and processes evolve as the company grows.
  • Maintain an organized and tidy workspace.
  • Completion of a project management course and a minimum of one year’s experience in a construction-related field.