Office Support Specialist

2 weeks ago

Bentonville, Arkansas, United States Water For Good Full time
Position Overview

Salary: $20.00/hour

Job Title: Administrative Assistant

Reports To: Executive Assistant

Status: Part-Time, Non-exempt

Hours: Monday – Friday, 1pm - 5pm

Role Summary

The Administrative Assistant plays a crucial role in facilitating the operations of the Water for Good organization by providing essential administrative support, managing office tasks, and handling reception duties. This position requires adaptability as responsibilities may span across various departments.

Key Responsibilities
  • Assist the Water for Good team with office management tasks, including:
  • Collaborate with the office landlord to ensure the workspace is well-maintained, including supplies, furniture, and equipment.
  • Oversee general office upkeep and support.
  • Manage mail collection, organization, and distribution.
  • Coordinate logistics and hospitality for meetings and events.
  • Run errands as needed.
  • Proofread and print documents.
  • Support cross-departmental administrative tasks.
  • Provide general assistance by managing the email inbox, answering phone calls, and returning voicemails.
  • Assist the Donor Relations and Finance teams with check deposits, accounts payable, and petty cash management.
  • Support the Executive Assistant in planning and preparing for Board of Directors meetings.
  • Assist the Senior Leadership team with various administrative tasks.
  • Provide travel management assistance as required.
  • Perform other administrative and office-related duties as assigned.
Qualifications

Required:

  • Strong commitment to the mission of Water for Good, focusing on aiding vulnerable communities and addressing the global water crisis.
  • Minimum of 1 year of administrative experience in an office setting or a related field.
  • Quick learner with new technologies.
  • Ability to handle sensitive information with confidentiality.
  • Highly organized with a keen attention to detail.
  • Proficient in Microsoft Office applications.
  • Excellent verbal and written communication skills.
  • Valid driver's license.
  • Legally authorized to work in the United States; sponsorship is not available.

Preferred:

  • 1-2 years of experience with project management and communication tools such as Asana and Microsoft Teams.
  • Bachelor's degree from an accredited institution.
Physical Requirements
  • Ability to sit for extended periods while working at a computer.
  • Must be able to lift up to 25 pounds occasionally.
Travel Requirements

Minimal travel required, less than 10%.

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