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Office Administration Specialist

2 months ago

California, United States A Gaming Company Full time

We are collaborating with a prominent gaming organization in their quest for an Office Manager, tasked with overseeing administrative and human resources functions.

(Fluency in Chinese is essential)

Key Responsibilities:

The Office Manager will focus on administrative tasks while also engaging in HR-related duties. This position calls for a proactive, energetic individual with high emotional intelligence, a desire to learn, and an ambition to advance within the organization.

Administrative Duties:

Cultural Engagement: Independently organize and implement cultural initiatives to foster team cohesion and trust among staff members. Collaborate with the administrative team to facilitate local cultural events.

Technical Support: Prepare and distribute computers for new hires.

Procurement and Expense Oversight: Oversee office supplies, snacks, travel logistics, and visa applications.

Office Environment Management: Manage the acquisition of furniture, equipment maintenance, office cleanliness, and plant care.

Office Transition: Assist with office renovations and relocation processes.

Human Resources Duties:

Talent Acquisition: Work alongside the HR team to support recruitment efforts. This includes identifying and sourcing candidates, coordinating interviews, and preparing offer letters.

Policy Implementation: Execute company-wide HR initiatives and policies. Ensure clear communication and translation of policies for understanding among employees.

Employee Relations: Monitor employee status and concerns, providing feedback to management.

Onboarding, Transfers, and Exits: Adhere to standardized processes to ensure effective onboarding, transfers, and exit procedures.

Visa Assistance: Support employees with visa applications and related documentation.

Qualifications:

Fluency in English and Mandarin.

Bachelor's degree in Business Administration, Human Resources, or a related discipline.

3+ years of experience in administrative positions.

Prior experience in a similar role within a multinational environment is advantageous.

Strong organizational and multitasking capabilities.

Exceptional communication and interpersonal skills.

Proficiency in Microsoft Office Suite and HR management systems.

Adept at navigating interpersonal dynamics effectively.

Bring a positive attitude and enthusiasm to the workplace.

Willingness to undertake diverse tasks with a strong sense of accountability and initiative.

Commitment to Continuous Learning: Open to ongoing professional development and growth.