Office Administrator

3 weeks ago


California, United States Career Group Full time
Office Administrator Job Description

We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our executive team and ensuring the smooth operation of our office.

Key Responsibilities:

  • Oversee the front desk, including answering phones, greeting guests, and maintaining a clean and organized workspace.
  • Handle security needs, including authorizing parking, managing the security guest list, and distributing employee keycards.
  • Prepare for meetings, including arranging rooms, ordering catering, and creating agendas.
  • Coordinate events, including holiday parties, company outings, and client events.
  • Work with vendors, including addressing IT needs, preparing new hire workstations, and managing maintenance and facilities staff.
  • Provide administrative support to our executive team, including booking travel, managing calendars, and processing expenses.

Requirements:

  • 3+ years of experience in office support, management, or operations in a fast-paced office setting.
  • Bachelor's degree from an accredited institution.
  • Excellent communication and interpersonal skills.
  • Positive attitude and willingness to go above and beyond to support the team.
  • Attention to detail and ability to work accurately and efficiently.
  • Focused, motivated, and organized with the ability to prioritize tasks and manage multiple projects.

What We Offer:

A competitive salary range of $95,000 - $110,000 per year, plus bonus opportunities. A dynamic and supportive work environment with opportunities for professional growth and development.

We are an equal opportunity employer and welcome applications from qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


  • Office Administrator

    4 weeks ago


    California, United States Lord & Golden Holdings Full time

    Company OverviewLord & Golden Holdings is a leading provider of accessibility and mobility solutions for residential and commercial equipment and safety solutions.Job SummaryWe are seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our office in the San Diego Metropolitan Area.Key ResponsibilitiesManage schedules...

  • Office Administrator

    4 weeks ago


    California, United States Ultimate Staffing Full time

    Job Title: Office ClerkWe are seeking a highly organized and detail-oriented Office Clerk to join our team at Ultimate Staffing. As a key member of our administrative team, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our staff with administrative tasks.Key Responsibilities:Welcome and...


  • California, United States SearchPointNY Full time

    Job Title: Legal Office Administrative SupervisorWe are seeking a highly skilled and experienced Legal Office Administrative Supervisor to join our team at SearchPointNY. As a key member of our organization, you will be responsible for providing supervision and guidance to administrative staff, overseeing daily operations, and executing the firm's...

  • Office Administrator

    4 weeks ago


    California, United States Ultimate Staffing Full time

    Accounting Clerk Job DescriptionWe are seeking a detail-oriented and organized Accounting Clerk to join our team at Ultimate Staffing. As an Accounting Clerk, you will play a crucial role in maintaining accurate financial records and ensuring timely payment of bills.Key Responsibilities:Financial Transactions: Enter financial transactions into accounting...


  • California, United States Jewish Family Service of San Diego Full time

    About Jewish Family Service of San DiegoJewish Family Service of San Diego is a leading non-profit human services agency dedicated to building a stronger, healthier community. With a rich history dating back to 1918, we provide resources and support to over 95,000 people every year, empowering individuals and families to move forward.Job SummaryWe are...


  • California, Pennsylvania, United States Pennsylvania Western University Full time

    Job SummaryPennWest University is seeking a highly skilled and experienced financial executive to fill the role of Vice President for Finance and Administration and Chief Financial Officer. This position requires a strong leader who can provide strategic guidance and hands-on management to support the university's financial and administrative functions.Key...


  • California, Pennsylvania, United States Pennsylvania Western University Full time

    Job SummaryPennsylvania Western University is seeking a highly skilled and experienced leader to fill the role of Vice President for Finance and Administration and Chief Financial Officer. This position requires a strong understanding of financial management, strategic planning, and leadership skills to drive the university's financial success.Key...


  • California, United States Ultimate Staffing Full time

    Administrative Assistant Job DescriptionAt Ultimate Staffing, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide critical support to our senior staff, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative...


  • California, United States Jenner & Block Full time

    About Jenner & BlockJenner & Block LLP is a global law firm with a presence in several major cities worldwide. Our firm is renowned for its litigation practice, global investigations, and corporate transactions expertise. We serve a diverse range of clients, including Fortune 100 companies, technology firms, and venture capital investors.Job SummaryWe are...

  • Office Coordinator

    3 weeks ago


    California, United States Insight Global Full time

    Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to support our corporate consulting firm's 3 offices in the San Diego area. As a key member of our team, you will be responsible for ensuring the smooth operation of our offices, providing exceptional support to our employees and executives, and maintaining a...


  • California, United States Ultimate Staffing Full time

    {"title": "Administrative Assistant", "description": "Key ResponsibilitiesAs an Administrative Assistant, you will be responsible for managing and organizing daily office operations and schedules. This includes answering phone calls, emails, and handling correspondence, as well as coordinating meetings, appointments, and travel arrangements.You will also be...


  • California, United States BioPhase Full time

    Administrative Assistant Job DescriptionBioPhase is seeking a highly skilled and organized Administrative Assistant to join our team. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our team members, ensuring seamless day-to-day operations, and contributing to the success of our...


  • California, United States BioPhase Full time

    Job Title: Administrative AssistantBioPhase is seeking a highly skilled and organized Administrative Assistant to join our team. As a key member of our administrative team, you will provide exceptional support to our team members, ensuring seamless day-to-day operations and contributing to the success of our organization.Responsibilities:Manage complex...


  • California, United States Ultimate Staffing Full time

    Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team.Key Responsibilities:Office Coordination: Greet and assist visitors, manage incoming calls and emails, and maintain a clean and organized office environment.Administrative Support: Provide general administrative...


  • California, United States IFG - International Financial Group Full time

    Job Title: Administrative Support SpecialistAt IFG - International Financial Group, we are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to multiple levels of management, including managing schedules, coordinating travel arrangements, and processing...


  • California, United States Ultimate Staffing Full time

    Key Responsibilities:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing. The successful candidate will be responsible for managing and organizing daily office operations and schedules, answering phone calls and emails, and handling correspondence.Key Responsibilities:Manage and coordinate...


  • California, United States IFG - International Financial Group Full time

    Job Title: Administrative Support SpecialistAre you an experienced administrative professional looking for a challenging opportunity? We are seeking a highly skilled and organized individual to join our team as an Administrative Support Specialist.About the JobAs an Administrative Support Specialist, you will be responsible for providing administrative...


  • California, United States TransPerfect Full time

    Job Title: Administrative InternWe are seeking a highly motivated and detail-oriented Administrative Intern to join our team at TransPerfect. As an Administrative Intern, you will play a key role in supporting our sales managers and administrative staff by tracking, investigating, and reporting sales information, resolving client issues, and assisting with...


  • California, United States TransPerfect Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Intern to join our team at TransPerfect. As an Administrative Intern, you will play a key role in supporting our sales managers and administrative staff by tracking, investigating, and reporting sales information, resolving client issues, and assisting with administrative...


  • California, United States IFG - International Financial Group Full time

    Job Title: Administrative Support SpecialistAre you an experienced administrative professional looking for a challenging role? We are seeking a highly skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to multiple levels of management, including coordinating travel...