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Administrative Coordinator
2 months ago
The Administrative Specialist is a key member of the Department of Emergency Medicine at UCSF Fresno, responsible for ensuring the program's administrative operations run smoothly. This role involves overseeing various administrative tasks, including finance, payroll, human resources, facilities, and communications, to maximize the educational experience for students and residents.
Key Responsibilities- Coordinate and facilitate national searches for faculty recruitments, onboarding faculty members, and coordinating academic affairs activities.
- Prepare payroll for providers, gather and analyze financial data to develop and maintain department budgets, and process reimbursement requests.
- Research financial discrepancies, compile data for faculty annual evaluations, and troubleshoot technical issues.
- Collaborate with hospital and faculty practice staff on faculty needs and issues, and coordinate events and meetings.
- Coordinate and maintain communications, including internal sites, websites, social media accounts, annual reports, newsletters, brochures, and master calendars.
- Bachelor's degree in a related field or equivalent experience.
- Minimum of 1+ year experience in administration, project management, event planning, or analysis.
- Solid communication and interpersonal skills, with the ability to interact with all levels of staff verbally and in writing.
- Solid organizational skills, attention to detail, and ability to multitask with demanding timeframes.
- Working knowledge of Microsoft Office suite and other computer application programs.
- Ability to use discretion and maintain confidentiality.
- Ability to use sound judgment in responding to issues and concerns.
- Knowledge of financial analysis and reporting techniques.
- Demonstrated excellent attendance and reliability.
- Customer service experience with the ability to provide timely and attentive service to learners, faculty, colleagues, and other stakeholders.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care.
We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells.
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity, and excellence - also known as our PRIDE values.
We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.
