Administrative Coordinator

2 days ago

San Francisco, California, United States Addison Group Full time
Job Title: Administrative Assistant

Location: Remote

Pay: $95-100k

The Administrative Assistant will provide comprehensive administrative support to the founders of our client, a private equity firm. This role requires a proactive, organized, and detail-oriented individual who can manage multiple tasks and priorities in a fast-paced environment. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to handle sensitive information with discretion.

Key Responsibilities:
  • Administrative Support:
    • Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
    • Prepare and edit correspondence, reports, presentations, and other documents as needed.
    • Handle incoming calls and emails, responding to inquiries and directing them as appropriate.
    • Maintain and organize files, both electronic and paper, ensuring all documentation is up to date and easily accessible.
  • Meeting Coordination:
    • Plan and organize meetings, including securing meeting rooms, preparing agendas, and compiling meeting materials.
    • Take detailed meeting minutes and track action items to ensure follow-up and completion.
  • Office Management:
    • Order and maintain office supplies, and ensure that the office environment is professional and well-organized.
    • Coordinate with IT and other support staff to address any technical or logistical issues.
  • Investor Relations Support:
    • Assist in the preparation and distribution of investor communications and reports.
    • Manage and update the investor contact database, ensuring accuracy and confidentiality.
  • Event Planning:
    • Assist in organizing and coordinating events, such as investor meetings, conferences, and team events.
  • Special Projects:
    • Provide support for special projects as needed, including research, data analysis, and project management tasks.
Qualifications:
  • Education:
    • Bachelor's degree preferred but not required.
  • Experience:
    • 5+ years of experience as an administrative assistant, preferably within a private equity firm.
  • Skills & Abilities:
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent written and verbal communication skills.
    • Strong organizational skills with the ability to multitask and prioritize effectively.
    • High level of attention to detail and accuracy.
    • Ability to handle confidential information with integrity and discretion.
    • Proactive and self-motivated, with a team-oriented mindset.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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