Administrative Coordinator

3 weeks ago

San Francisco, California, United States GoPowerEV Full time
Job Summary

We are seeking a highly skilled and organized Office Manager/Lab Technician to join our team at GoPowerEV. This is a part-time dual role that requires a flexible and multi-tasking individual who can provide exceptional customer service and communication.

The ideal candidate will have a strong background in administrative tasks, including record-keeping, document preparation, and mail distribution. Additionally, they will have experience with light lab technician duties, such as testing and configuration changes.

The Office Manager/Lab Technician will be responsible for overseeing and managing the daily administrative function and activities of the office, as well as performing light lab tech duties. They will work closely with the team to ensure the smooth operation of the office and will be required to visit customer sites as needed.

Key Responsibilities
  • Develop and implement procedures and policies for all administrative activities.
  • Manage record-keeping, document preparation, mail distribution, reception, and bill scanning.
  • Maintain the office condition and arrange necessary repairs.
  • Coordinate resources to troubleshoot, including determining the best solutions and solving problems.
  • Oversee the selection of vendors and the purchase of office equipment and supplies.
  • Plan in-house or off-site activities, such as parties and conferences.
  • Visit customers' sites as needed.
  • Assist with novice information technology tasks, such as creating new email addresses and setting up new accounts.
  • Interact with employees to receive their queries about organizational problems.
  • Perform light lab tech duties, including testing, configuration changes, and calibration of devices.
  • Maintain record of inventory and move inventory from site to site as needed.
  • Replace devices in the field and perform field inspections and simple debug.
Requirements
  • Valid Driver's License
  • High School diploma or GED; additional qualification as an Administrative Assistant or Secretary or related role is a bonus
  • 5 years previous experience as an Office Manager, Administrative Assistant, or a related role
  • Willingness to learn light lab technician tasks; former lab technician experience is a plus
  • Proven experience managing and executing office administrator responsibilities, systems, and procedures
  • Proficient in Google Suite, Microsoft Office programs, and office machines
  • Familiarity and experience using email scheduling tools
  • Willingness and capabilities to learn light lab tech duties
  • Excellent written and verbal communication skills, with a creative approach to problems
  • Strong People skills
  • Ability to work on a team and to effectively interact with team members and stakeholders
  • Track record of demonstrating integrity and exemplifying ethical behavior
  • Creative thinking and problem-solving skills, with the ability to generate innovative ideas and strategies to achieve marketing objectives
  • Strong time management skills and ability to multi-task and prioritize work

We offer a dynamic and innovative work environment, with opportunities for growth and development. If you are a motivated and organized individual who is passionate about delivering exceptional customer service, we encourage you to apply for this exciting opportunity.

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