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Administrative Assistant

2 months ago

Des Moines, Iowa, United States Excell Marketing LC Full time
Job Title: Administrative Assistant - Field Services

Job Summary:

Excell Marketing LC is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our staff in the field and in our corporate office. This is a full-time, in-office position that requires excellent communication and problem-solving skills.

Key Responsibilities:

  • Provide administrative support to field staff, including data entry, filing, and record-keeping
  • Manage inventory, orders, and shipping of office and field supplies
  • Assist with customer service, including responding to inquiries and resolving issues
  • Prepare and distribute daily attendance reports with accuracy
  • Manage ID badge creation, distribution, and building access system
  • Assist with UPS return shipment investigations
  • Prepare weekly, monthly, and quarterly reports and directives
  • Maintain reception, conference room, and small kitchen common areas
  • Provide backup support for field services team members in their absence

Requirements:

  • 1+ year of previous experience with a multi-line telephone system
  • 1+ year of previous experience with Google Drive & Sheets
  • Proficiency using Microsoft Office products (Excel, Word, Outlook)

Preferred Qualifications:

  • Ability to effectively communicate, both orally and in writing, with team members, managers, and customers
  • Ability to work independently and treat confidential information with discretion
  • Ability to remain professional and maintain a pleasant demeanor in dealing with all of the requirements of the position
  • Ability to work necessary hours to complete all tasks in a timely and effective manner
  • Ability to use critical thinking and problem-solving skills

Work Environment:

The daily responsibilities of this position constantly require effective talking, hearing, sitting, walking, and standing functions. Frequent repetitive motion activities are required. Must be able to read print and computer-based materials, and to do so with consistent accuracy. Most of these functions require light physical exertion and are conducted in a temperature-controlled environment with occasional exposure to hot and cold temperatures.