Financial Operations Manager

CAREER OPPORTUNITY

Agate Housing and Services is a forward-thinking and cooperative nonprofit organization dedicated to eradicating homelessness and alleviating hunger through proactive measures and advocacy. Our mission is pursued by offering emergency assistance, shelter, and housing solutions for individuals and families. We engage with those facing homelessness at their point of need and support them on their path to secure, stable housing and improved well-being. We firmly believe that housing is a fundamental human right.

The core values of Agate Housing and Services include:

Integrity: Upholding ethical standards consistently, even when it may not be the most popular choice.

Equity: Challenging the status quo by actively reassessing and transforming practices to better reflect the needs of those most affected by homelessness and hunger.

Humanity: Recognizing the collective impact of these issues on the community, our staff, and those we serve, and fostering relationships built on trust through a deep understanding of the needs of individuals facing homelessness and hunger.

Creativity: Addressing community needs with innovative and distinctive solutions.

Agate Housing and Services is an Equal Opportunity Employer/AAE, providing competitive compensation and outstanding benefits, including health insurance, employer-sponsored dental and life insurance, short-term disability, four weeks of paid time off in the first year of employment, and a 401k retirement plan with employer matching.

POSITION DESCRIPTION & OVERVIEW

Title: Financial Operations Manager

Reports To: Director of Finance

Schedule: Monday to Friday, 8 AM - 4 PM, Daytime, with variations based on business requirements.

Compensation: $105,000 - $115,000 (Dependent on Qualifications)

Job Classification: Salaried-Exempt, Full-time, 40 hours/week

Union Representation: This role is not part of a union.

The Financial Operations Manager will report directly to the Director of Finance and will be responsible for executing routine accounting functions, including overseeing the current team within the Accounting Department.

PRIMARY DUTIES AND EXPECTATIONS

• Supervise the processing of all financial transactions, including Grant/Contracts billings, Accounts Receivable, Accounts Payable, payroll-related transactions, and all account reconciliation activities; ensure accurate data management within financial systems, aligned with source systems.
• Plan and manage month-end closing processes, annual audits, and other financial compliance requirements.
• Lead the preparation of financial statements, ensuring adherence to financial regulations, accounting standards, and internal controls.
• Assist in analyzing financial performance metrics, trends, and variances, providing actionable insights and recommendations to facilitate informed decision-making.
• Develop and monitor internal controls and process enhancements.
• Collaborate across departments to support business initiatives and enhance financial performance.
• Drive the documentation of policies and procedures.
• Manage and mentor accounting staff (team of four).
• Contribute to strategic leadership and direction for the accounting function, including financial planning, analysis, budgeting, forecasting, and reporting.
• Evaluate, implement, and oversee updates to accounting systems and potential add-on tools that improve Agate's financial management capabilities.
• Support business initiatives, investment opportunities, and cost-saving strategies to strengthen Agate's financial stability.
• Safeguard the organization's value by maintaining confidentiality of sensitive information.
• Enhance job knowledge through participation in educational opportunities.
• Perform other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Accounting is required.
• A minimum of five to seven years of accounting experience.
• Experience in managing and developing staff.
• Strong understanding of accounting principles (GAAP, non-profit, etc.), financial reporting (including 990), and budgeting processes.
• Excellent analytical and problem-solving skills; self-motivated and detail-oriented.
• Strong communication and presentation abilities.
• Capability to prioritize tasks, work independently, and meet deadlines.
• Exceptional organizational skills and attention to detail.
• Proficient in accounting software and MS Office applications.
• Ability to maintain confidentiality of sensitive materials and information.

Additionally, successful candidates will embody the following perspectives, skills, and abilities:

• Commitment to Agate Housing and Services' values and mission of ending homelessness and alleviating hunger through proactive measures and advocacy.
• Dedication to fostering an anti-racist culture within Agate Housing and Services and the wider community.
• Belief that every household can achieve housing stability.
• Commitment to harm reduction and housing-first philosophies.
• Ability to work respectfully with clients, colleagues, and key stakeholders from diverse backgrounds, including race, ethnicity, gender identity, sexual orientation, socio-economic status, and religion.
• Ability to quickly establish rapport with individuals in crisis through trauma-informed care, client-centered approaches, and strengths-based methods.
• Ability to meet expectations regarding documentation and paperwork through strong organizational skills, attention to detail, and proficiency in technology and computer use.

We encourage applicants with lived experience to apply. However, individuals who have received services from Agate Housing and Services within the last two years will be ineligible for employment.

PREFERRED QUALIFICATIONS

• CPA certification and license.
• Accounting or Finance experience in a nonprofit environment, particularly related to Grants and Contracts.
• Experience with Federal (Single) Audits.
• Two to three years of experience in managing and developing staff.
• Familiarity with Sage Intacct or similar accounting software.

REFERRAL BONUS PROGRAM

If you know someone who would be a great fit for a position at our organization, please refer them. Agate Housing and Services offers a $250 bonus to employees who refer qualified candidates for current openings. The referring candidate must clearly state the name of the employee who referred them in the application section that requests this information.

The Referral Bonus Form must be submitted to Human Resources within 30 days after the referred employee begins employment. Any forms submitted after this period will not be processed.

To be eligible for rewards, candidates must be hired as permanent full or part-time employees (this excludes on-call, temporary employees, interns, or contract workers).

When applying for the position, candidates must clearly state the name of the current employee who referred them. The referral bonus will be paid out within one month of the candidate's six-month anniversary. There is no limit to the number of referral bonuses an employee can receive.

HOW TO SUBMIT YOUR EMPLOYMENT APPLICATION

Visit our application portal and select the opening for which you wish to apply. Submit your information under "Apply Now" and you will be directed to the full application, where you can upload your resume and cover letter. If you have previously created an account to apply for a position at Agate Housing and Services, please log in to your account before attempting to apply for another position.

Applications will be accepted until the position is filled. Qualified applicants will be selected for interviews as applications are received. No phone calls please.

Agate Housing and Services is proud to be an equal opportunity workplace and strives to promote an environment that is diverse and inclusive, where all individuals are treated with dignity and respect. Employees actively participate in various committees that provide a voice to staff, fostering active participation and involvement in shaping the future of our agency.

Agate Housing and Services is an equal opportunity employer and encourages applications from people of color, indigenous individuals, persons with disabilities, and LGBTQ+ individuals.