Administrative Coordinator
6 days ago
ThisWay is seeking a highly skilled Administrative Assistant to join our team in Broomfield, CO. As a key member of our office admin team, you will play a critical role in supporting our partners and practice teams, leveraging resources, and optimizing operations.
Responsibilities
- Provide exceptional day-to-day support to multiple partners and their respective teams, ensuring seamless communication and collaboration.
- Assist in the production of high-quality client or firm deliverables, including proposals, presentations, reports, and spreadsheets, utilizing your expertise in MS Office applications.
- Coordinate meetings and events, including travel arrangements for partners and staff, ensuring timely and efficient execution.
- Create and review client invoices, utilizing hours and expense detail in our firm management system, maintaining accuracy and attention to detail.
- Arrange for conference rooms and necessary equipment, including conference and video calls, catered meal arrangements, and set-up and clean-up, ensuring a seamless experience for all stakeholders.
- Assist with various administrative projects, leveraging your skills and expertise to drive results.
- Maintain frequent communication with all levels in the organization, fostering a culture of transparency and collaboration.
Requirements
- High school diploma or GED equivalent required; higher education or college coursework preferred.
- 2+ years of experience in an administrative or executive administrative role, preferably in professional services.
- Strong verbal and written communication skills with a focus on client service, ensuring exceptional relationships with partners and staff.
- Ability to exercise independent judgment and maintain confidentiality, handling sensitive information with discretion.
- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook), with a strong understanding of their functionality and capabilities.
Benefits
- Competitive hourly rate: $24.16 to $36.24, based on technical skills and experience.
- Health, dental, and vision insurance, effective the first of the month following the start date.
- Flexible Time Off and various holidays.
- 401(k) plan and flexible benefits plans.
- Business-related travel expense reimbursement.
- Pension plan available for eligible administrative and paraprofessional staff.
- Discretionary bonus plan for eligible staff.
- Health insurance option for interns and contractors after 60 days of employment.
- Limited paid sick time for eligible staff.
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