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Event Coordinator

2 months ago

Miami, Florida, United States Promotion Pia Full time
About the Role

We are seeking a highly organized and creative Event Coordinator to join our team at Promotion Pia in Miami, FL. As an Event Coordinator, you will be responsible for planning, coordinating, and executing a wide range of events for our clients.

Key Responsibilities
  • Event Planning: Assist in conceptualizing and planning events, including trade shows, product launches, conferences, and promotional events, ensuring alignment with client objectives.
  • Vendor Management: Coordinate with vendors and suppliers for event-related services such as catering, equipment rentals, venue setup, and more.
  • Budget Management: Assist in managing event budgets, ensuring all costs are controlled and aligned with financial goals.
  • Logistics Coordination: Oversee event logistics, including venue selection, scheduling, transportation, and accommodation for guests or participants.
  • On-Site Management: Provide on-site support during events, managing setup, guest registration, and event flow to ensure seamless execution.
  • Client Communication: Maintain open communication with clients, keeping them informed of event progress, addressing their needs, and ensuring their satisfaction.
  • Marketing Support: Work with the marketing team to promote events through various channels, including social media, email campaigns, and direct marketing efforts.
Requirements
  • Bachelor's degree in Event Management, Marketing, Communications, or a related field is preferred.
  • Prior experience in event coordination or planning is an advantage.
  • Strong organizational skills and attention to detail.
  • Excellent communication skills, both verbal and written.
  • Ability to multitask and manage time efficiently in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Creative problem-solving abilities and a proactive approach to event challenges.
  • Availability to work flexible hours, including weekends and evenings, depending on event schedules.
What We Offer
  • Competitive salary based on experience.
  • Comprehensive benefits package including health insurance, dental, and vision coverage.
  • Paid time off, including vacation and holidays.
  • Opportunities for professional development and career growth within the company.
  • Exciting and dynamic work environment in Miami, offering exposure to a variety of event types and industries.