Event Coordinator

3 weeks ago

Miami, Florida, United States SHELL LUMBER AND HARDWARE COMPANY Full time
Job Title: Event Coordinator

About the Role:


We are seeking a highly organized and detail-oriented Event Coordinator to join our team at SHELL LUMBER AND HARDWARE COMPANY. As an Event Coordinator, you will be responsible for scheduling, managing, and executing event logistics, as well as creating product promotions, coupons, and promotional events.



Key Responsibilities:



  • Schedule and manage event logistics, including venue selection, catering, and audio-visual equipment.
  • Organize merchandise and display new products in the store.
  • Create product promotions, coupons, and promotional events to drive sales and engagement.
  • Update event reports on a monthly/weekly/daily basis to track progress and commitments.
  • Determine weekly meeting schedules and meeting recaps.
  • Communicate with clients and partners in a professional manner.
  • Order event supplies and ensure timely delivery.
  • Set registration rules and parameters based on experience and past year's registration data analysis.
  • Properly bookkeep for all events.
  • Provide post-event debriefs to executives.
  • Participate in creative development for all events, including emails, social posts, videos, and production.
  • Market and publicize events on the company website and social media channels.
  • Send email campaigns and email blasts to customers regarding events and new deals, coupons, etc.
  • Ensure event websites are up-to-date and have correct information.
  • Create RFPs (request for proposal) to send to potential vendors.
  • Reserve locations for outdoor events.
  • Coordinate and execute in-house events.
  • Coordinate outside vendors.
  • Ensure compliance with insurance, legal, health, and safety obligations.
  • Connect with potential partners to expand market reach.
  • Confirm sponsors and sponsorship packages are fully paid and being executed.
  • Work well with internal and external teams/partners.
  • Ability to work under pressure with strict deadlines in a fast-paced, changing environment while maintaining a professional and positive attitude.
  • Ability to effectively solve problems, think creatively, make decisions, and take action, exercising independent judgment.
  • Strong project management, customer service, and relationship building skills.
  • Strong written and verbal communication skills, able to deliver clear, concise information tailored to specific and varied audiences.
  • Ability to effectively communicate in English both verbally and in writing to carry out internal and external communication pieces. Bi-lingual preferred (Spanish).
  • Knowledgeable and capable of posting on social media channels.
  • Proficiency in all systems used: Word, Excel, PowerPoint, Adobe Professional, Photoshop, Desktop Publishing.
  • Graphic design creative experience preferred with knowledge of In-Design or Publisher.
  • Ability to work independently in a fast-paced office environment with minimal supervision.
  • Strong attention to detail and excellent organization skills.
  • Demonstrate excellent professional image and a positive attitude at all times.
  • Ability to handle multiple priorities and projects effectively and on a timely basis.
  • Ability to ensure confidentiality of clients and resort data at all times.


Requirements:



  • 2+ years' experience as a promotion/event coordinator.
  • Proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint, and Excel).
  • Professional communication, attitude, and appearance.
  • Must be self-motivated, with ability to follow through on assigned tasks with limited supervision.
  • Fluent in English.


Benefits:



  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance


About SHELL LUMBER AND HARDWARE COMPANY:


We are a leading provider of lumber and hardware products, committed to delivering exceptional customer service and quality products. Our team is passionate about creating memorable events that drive sales and engagement.



How to Apply:


Interested candidates should submit their resume and cover letter to [insert contact information].



Equal Employment Opportunity:


SHELL LUMBER AND HARDWARE COMPANY is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating a diverse and inclusive work environment.



Disclaimer:


Opportunities posted here do not create any implied or express employment contract between you and our company. Any and all information may change without notice. We reserve the right to solely determine applicant suitability.

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