Corporate Event Manager

6 days ago

Plano, Texas, United States Tyler Technologies Full time
About the Role

Tyler Technologies is seeking a highly skilled Senior Corporate Event Planner to join our Event Experience team. As a key member of our team, you will play a lead role in the planning and execution of our external client and internal staff meetings, with a primary focus on leading the planning and execution of our largest event, Tyler Connect.

Key Responsibilities
  • Event Planning and Execution
    • Manage all aspects of user conferences and executive forums, secondary events, special seminars, and internal meetings.
    • Negotiate meeting space, room rates, commission, food & beverage, and concessions with properties.
    • Research and contract entertainment options.
    • Establish projected attendance, expenses, and revenues, and submit a working budget.
    • Develop strong relationships with industry resources.
  • Project Management
    • Define and coordinate detailed project plans for program content, documentation, themes, promotional collateral, templates, naming conventions, websites, social media, 3rd party participation, registration process, communication process, meeting room logistics, general and opening sessions, décor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post-event surveys, and post-event review.
    • Create content for brochures and registration materials, including websites.
  • Onsite Management
    • Manage and execute onsite functions: pre-conference planning visits, breakout logistics (room sets, room assignments, etc.), technical logistics (AV, internet, screens, phones, electrical, etc.), food & beverage functions (meals, breaks, private parties, receptions, etc.), security and lockdown, sponsorships and vendor logistics, transportation, onsite check-in, add-on meetings, arrival/departure logistics, etc.
    • Coordinate sponsorships and exhibitors.
    • Select food and beverage.
    • Assign employees and tasks.
    • Procure nametags, gift bags, etc.
    • Solicit feedback from clients.
  • Event Management Software Administration
    • Maintain a solid working knowledge of program.
    • Define custom fields, contact types, registration paths, admission items, optional items.
    • Build, test, and deploy multiple diverse registration event paths.
    • Manage content: graphics, documents, web links, surveys, badge templates, emails, payment structure.
    • Reconfigure data for upload of classes and invitees.
    • Create live reports and arrange paths for stakeholder access during events.
    • Communicate all issues to supplier to get resolution.
  • Analytical Reporting
    • Analyze and create summary reports for executive overviews.
    • Analyze and create summary reports on venues and meeting space for event selection.
    • Analyze and report on-going variances to meeting budgets.
    • Analyze and create summary report on budgetary items post-event.
    • Analyze historical conference data and make attendance projections based on same.
    • Analyze projected attendance, costs, and revenues.
    • Analyze, establish schedules of events.
    • Analyze and report on registration status and hotel pick-up for attendance trends/issues.
    • Analyze and verify invoices for accuracy, seek resolutions as necessary.
Requirements
  • Bachelor's degree in a related field or comparable work experience.
  • Typically requires 7-9 years related work experience in a corporate, agency, or hospitality industry environment.
  • CMP (Certified Meeting Professional) required.
  • DES (Digital Event Strategist) required.
  • CMM is a plus.
  • Travel to events on-site as needed.
  • Excellent planning, organizing, and problem-solving skills a must.
  • Keen attention to detail.
  • Excellent people skills.
  • Ability to work well in a large team environment.
About Tyler Technologies

Tyler Technologies is a leading provider of software and technology solutions for the public sector. We are committed to delivering innovative solutions that meet the evolving needs of our clients. Our team is passionate about making a difference in the lives of our clients and their constituents.

We offer a comprehensive benefits package, including health, dental, and vision insurance, 401(k) matching, and paid time off. We also offer opportunities for professional growth and development, including training and education programs.

Tyler Technologies is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment that values diversity and promotes equal opportunities for all employees.

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