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Legal Support Coordinator

2 months ago

New York, New York, United States Planet Professional Full time

Position Overview:

We are looking for a dedicated Legal Support Coordinator to join our team at Planet Professional. This role is designed for an individual who is detail-oriented and possesses strong organizational skills.

Contract Details:

This is a contract position with a duration of at least 6 months, and there is potential for extension based on performance and business needs.

Work Schedule:

The role requires in-office presence from Tuesday to Thursday, with an additional day every other week.

Key Qualifications:

  • Minimum of 1 year of experience in a Legal Administrative role.
  • Proficiency in Microsoft Office Suite, including:
    • PowerPoint for presentation development
    • Word for document preparation
    • Excel for data management
    • Outlook for email communication
    • Teams for collaboration

Preferred Experience:

Experience in supporting a Litigation or Intellectual Property team is advantageous.

Role Responsibilities:

  • Establishing and maintaining organized filing systems, both paper and electronic.
  • Coordinating complex travel arrangements in line with company policies.
  • Preparing and submitting expense reports accurately and on time.
  • Performing photocopying and scanning tasks as needed.
  • Assisting with the billing process by preparing necessary documentation efficiently.
  • Managing calendars, scheduling meetings, and making reservations as required.
  • Handling incoming and outgoing communications professionally.
  • Maintaining the contact management system to facilitate effective communication.
  • Completing daily diaries for timekeepers with precision.
  • Utilizing Microsoft Office applications to draft, revise, and manage various legal documents.
  • Conducting thorough proofreading to ensure accuracy and completeness.
  • Staying informed about firm policies and relevant legal procedures.
  • Assisting with general office tasks as needed.
  • Exercising discretion and professionalism, particularly with sensitive information.
  • Participating in training programs to enhance skills and work performance.

This position offers an opportunity to contribute to a dynamic legal team while developing your skills in a supportive environment.