Executive Support Specialist
2 days ago
We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Novate Legal Search. As an Executive Support Specialist, you will provide administrative support to our dynamic Partner specializing in representing Music talent.
Key Responsibilities- Efficiently communicate with attorneys, colleagues, and client teams through oral and written correspondence
- Draft correspondence, agreements, and other documents
- Coordinate agreement approvals and execution
- Track transaction negotiations and documents
- File, search, and retrieve documents and correspondence using the iManage document management system
- Handle word processing, employing correct grammar, spelling, and formatting
- Create spreadsheets and manage data
- Schedule calls, videoconferences, and meetings
- Process new client/matter requests
- Maintain contact lists and calendars
- Enter billable time in billing program and prepare expense reports
- Screen, direct, and prioritize incoming calls and assignments
- Must be well organized, highly efficient, and pay close attention to details
- Manage high volumes of tasks and projects quickly, creating systems for strong follow-through
- Be a resourceful and creative problem solver
- Excel in fast-paced environments, meeting deadlines and prioritizing tasks effectively
- Have experience working with contracts in an entertainment environment
- Have a high level of integrity, discretion, and handling confidential information
- Be a professional with a collegial manner, able to interface with clients and other professionals
- Have 3+ years of experience working as a productive Legal/Business Affairs Assistant
- Be proficient in Microsoft Word, Excel, Adobe, Outlook, and iManage or other document management systems
- Able to prioritize urgent issues effectively, manage them proactively, and maintain a positive, can-do attitude
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Executive Support Specialist
1 week ago
Los Angeles, California, United States Mibura Incorporated Full timeAbout Mibura IncorporatedMibura Incorporated is a leading technology company that specializes in data infrastructure solutions. We believe that infrastructure powers progress and that execution is as essential as innovation.The OpportunityWe are seeking a highly motivated and experienced Executive Support Specialist to join our growing team. As an Executive...
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Executive Support Specialist
3 days ago
Los Angeles, California, United States MedPOINT Management Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to provide exceptional administrative support to our Chief Executive Officer and Director of Operations at MedPOINT Management.Key ResponsibilitiesProvide high-level administrative support to senior executives, including calendar management, travel arrangements, and...
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Executive Support Specialist
6 hours ago
Los Angeles, California, United States Evaluators Full timeAbout UsEvaluators is a pioneering organization dedicated to revolutionizing cost-effective management solutions for medical professionals. Our team is driven by a commitment to excellence, constantly striving to raise the bar and exceed expectations.Job OverviewWe are seeking a highly skilled and organized Executive Support Specialist to join our leadership...
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Executive Support Specialist
3 days ago
Los Angeles, California, United States Matteo LLC Full timeAbout the RoleMatteo LLC is seeking a highly skilled and organized Executive Support Specialist to join our team. As a key member of our management team, you will provide administrative support to our CEO and management team, ensuring the smooth operation of our business.The ideal candidate will possess excellent communication and project management skills,...
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Executive Support Specialist
7 hours ago
Los Angeles, California, United States HIRECLOUT Full time**Job Summary:**We are seeking a highly motivated and organized Executive Support Specialist to join our team at HIRECLOUT. As an Executive Assistant, you will provide administrative support to our award-winning CEO, ensuring seamless day-to-day operations and allowing them to focus on driving business growth.Key Responsibilities:Administrative Support:...
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Executive Support Specialist
2 days ago
California, United States AGG Legal Staffing Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at AGG Legal Staffing. As an Executive Support Specialist, you will provide dedicated support to our clients' executives, proactively managing dynamic calendars, coordinating travel arrangements, and handling complex itineraries and comprehensive...
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Executive Support Specialist to CEO
2 weeks ago
Los Angeles, California, United States Vaco Full timeVaco is collaborating with a client in the Nonprofit/Entertainment sector seeking an Executive Support Specialist to assist the CEO and provide support to the Board of Directors. This role is designed for individuals who thrive in a dynamic office environment and possess a strong background in executive assistance.Compensation: The position offers a...
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Executive Support Specialist to CEO
2 weeks ago
Los Angeles, California, United States Vaco Full timeVaco is collaborating with a prominent organization in the Nonprofit/Entertainment sector seeking an Executive Support Specialist to assist the CEO and provide support to the Board of Directors. This role is designed for a hybrid work environment, promoting flexibility and work-life balance.Compensation: The position offers a competitive salary range of...
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Legal Executive Support Specialist
2 weeks ago
Los Angeles, California, United States Vaco Full timeVaco is collaborating with a prominent client in the Entertainment sector seeking a skilled Executive Support Specialist to assist the Chief Legal Officer. In this role, you will be responsible for:Managing high-volume calendars and coordinating schedules efficiently.Drafting, reviewing, and modifying sensitive legal documents.Acting as a liaison with...
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Senior Executive Support Specialist
2 weeks ago
Los Angeles, California, United States Jobot Full timeAre you prepared to be the essential support for a visionary leader, ensuring efficient operations and top-tier assistance in a vibrant and fast-paced setting?A brief overview of our organization:At Jobot, we are transforming cost-effective management solutions for healthcare professionals. Our mission is anchored in a dedication to excellence, with a...
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Executive Support Specialist
1 hour ago
California, United States Evolve Talent Partners Full timeJob DescriptionEvolve Talent Partners is seeking a highly skilled and experienced Executive Support Specialist to provide high-level administrative support to our Founder and co-Chief Investment Officer.Key Responsibilities:Provide exceptional administrative support to the Founder, including scheduling, calendar management, and travel coordination.Act as a...
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Executive Support Specialist
9 hours ago
Los Angeles, California, United States Professionals for beBee Full time $45,000 - $65,000About UsBeBee is a leading professional networking platform that empowers individuals to showcase their skills and connect with like-minded professionals worldwide.Job OpportunityWe're seeking a highly organized and detail-oriented Personal Assistant to join our team. As a Personal Assistant, you'll have the opportunity to support senior executives and...
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Game Support Specialist
1 week ago
Los Angeles, California, United States PuroClean Certified Restoration Specialist of Auburn Full timeJob SummaryWe are seeking a highly skilled Game Support Specialist to join our team at PuroClean Certified Restoration Specialist of Auburn. As a key member of our customer experience team, you will be responsible for delivering exceptional support to our players and ensuring a seamless gaming experience.Key ResponsibilitiesCustomer Support: Provide...
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Executive Support Specialist
9 hours ago
Los Angeles, California, United States Professionals for beBee Full time $45,000 - $65,000About Us: BeBee is a leading professional networking platform that empowers individuals to showcase their skills and connect with like-minded professionals worldwide. We're currently seeking a Personal Assistant to join our team.Why Work with Us: As a Personal Assistant at BeBee, you'll have the opportunity to support senior executives and contribute to the...
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Executive Support Specialist
2 days ago
Irvine, California, United States Calqulate Full timeJob SummaryWe are seeking a highly organized and proactive Executive Support Specialist to join our team at Calculate. This role will provide administrative support to our CEO, ensuring smooth business operations and enhancing their efficiency.Key ResponsibilitiesManage and organize the CEO's schedule and tasksCoordinate domestic and international travel...
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Executive Support Specialist
1 week ago
Los Angeles, California, United States 33 USA Inc. Full timeJob SummaryThe Bilingual Executive Assistant provides high-level administrative support to the executive team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills, attention to detail, and the ability to prioritize tasks. The Bilingual Executive Assistant is responsible for managing calendars,...
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Los Angeles, California, United States Cedars-Sinai Full timeJob Overview As an Executive Support Specialist, you will deliver comprehensive administrative assistance to senior leadership while orchestrating the administrative functions of the office. This role requires a proactive approach, ingenuity, and adept problem-solving abilities, leveraging a thorough understanding of departmental responsibilities and the...
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Executive IT Support Specialist
2 weeks ago
San Jose, California, United States Western Digital Full timeJob OverviewAre you an experienced IT Professional with a passion for providing exceptional technical support in a high-stakes environment? We are seeking dedicated IT Support Specialists who excel in delivering comprehensive IT services to our executive leadership team. This role demands outstanding communication abilities and a swift understanding of...
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Game Support Specialist
1 week ago
Los Angeles, California, United States PuroClean Certified Restoration Specialist of Auburn Full timeJob SummaryWe are seeking a highly skilled Game Support Specialist to join our team at PuroClean Certified Restoration Specialist of Auburn. As a key member of our support team, you will be responsible for delivering exceptional player experiences and ensuring the highest quality gaming experience.Key ResponsibilitiesPlayer Support: Provide top-notch support...
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Los Angeles, California, United States LHH Recruitment Solutions Full timeJob OverviewRole Summary: The Executive Support Specialist will provide comprehensive administrative assistance to a high-level executive within the organization. This position requires a proactive individual with exceptional attention to detail, capable of managing a dynamic office environment.Key Responsibilities:Manage a complex calendar and schedule for...
