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Executive Support Specialist

2 months ago

Irvine California, United States Calqulate Full time
Job Summary

We are seeking a highly organized and proactive Executive Support Specialist to join our team at Calculate. This role will provide administrative support to our CEO, ensuring smooth business operations and enhancing their efficiency.

Key Responsibilities
  • Manage and organize the CEO's schedule and tasks
  • Coordinate domestic and international travel arrangements
  • Provide support for special projects and assist in business operations
  • Prepare for strategic, operational, and client meetings
  • Develop, refine, and implement standard operating procedures
  • Handle operational tasks such as contracts, invoices, and compliance
  • Act as the primary point of contact for the CEO
  • Execute tasks independently with flexibility and discretion
Requirements
  • Proven experience in complex coordination and operations, ideally within a start-up environment
  • Prior experience supporting executives in fast-paced, growth-driven settings
  • Proficiency in MS Office 365
  • Exceptional organizational skills with keen attention to detail
  • Ability to handle sensitive and confidential information with the utmost discretion
  • Bachelors Degree preferred