Experienced Executive Administrative Coordinator

2 weeks ago

Irving, Texas, United States Epsilon Full time

Job Overview

Impact on the Organization

Epsilon is in search of a Senior Administrative Assistant (Sr. AA) to enhance the Corporate Administrative Services team. In this pivotal role, you will deliver comprehensive organizational and administrative assistance to high-level executives, specifically the Vice President and Senior Vice President. Reporting directly to the Manager of Corporate Administrative Services, you will collaborate closely with the broader administrative and HR teams, as well as various departments within Epsilon, including functional HR and Finance teams.

Key Responsibilities

As a Senior Administrative Assistant, your duties will encompass:

  • Coordinating all meeting logistics and responding to inquiries.
  • Arranging travel and managing executive schedules and calendars.
  • Handling correspondence and providing essential administrative support to senior executives.
  • Preparing meeting agendas and documenting minutes for key discussions.
  • Overseeing travel arrangements and managing expense reports on behalf of executives.
  • Managing external vendors and budgets, while actively participating in the EPIC community at Epsilon, which involves organizing company events based on seasonal and holiday themes.

Qualifications

Essential Skills and Experience:

  • A minimum of 3 years of experience in an administrative support role.
  • Strong client-facing and team-oriented attitude.
  • Exceptional prioritization and organizational abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in creating reports, identifying issues, and drawing valid conclusions.
  • Eagerness to learn new systems and processes.
  • Experience with travel arrangements and expense management.
  • Highly organized and results-oriented, committed to quality and accuracy.
  • Self-motivated and capable of multitasking in a fast-paced environment.

Preferred Qualifications:

  • Bachelor's degree.
  • Familiarity with Concur for travel and expense reporting.
  • Proven track record of building relationships with executive-level personnel.
  • Competence in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).

  • Experienced Executive Administrative Coordinator

    2 weeks ago

    Irving, Texas, United States Epsilon Full time

    Job Overview Impact of Your Role Epsilon is in search of a Senior Administrative Assistant (Sr. AA) to enhance the Corp Administrative Services team. In this pivotal role, you will deliver organizational and administrative assistance to high-level executives, specifically the Vice President and Senior Vice President. Reporting directly to the Manager...

  • Experienced Executive Administrative Coordinator

    2 weeks ago

    Irving, Texas, United States Epsilon Full time

    Position Overview Epsilon is on the lookout for a highly skilled Senior Administrative Assistant (Sr. AA) to enhance our Corporate Administrative Services team. In this pivotal role, you will provide comprehensive organizational and administrative assistance to our Vice President and Senior Vice President. Reporting directly to the Manager of Corporate...

  • Administrative Executive

    2 weeks ago

    Irving, Texas, United States Pro-Tech Staffing Services, Inc. Full time

    Pro-Tech Staffing Services, Inc. is in search of a dedicated Administrative Executive to provide comprehensive support to our CEO.The successful candidate will deliver high-level assistance, demonstrating exceptional organizational skills. They will be adept at managing schedules and handling correspondence on behalf of the CEO. Additionally, this individual...

  • Senior Administrative Coordinator

    2 weeks ago

    Irving, Texas, United States MCK McKesson Corporation Full time

    Current Opportunity: We are seeking a Senior Administrative Coordinator to undertake a range of administrative functions and provide support to our executive leadership team at McKesson Corporation. The responsibilities of the Senior Administrative Coordinator encompass managing executive schedules, coordinating travel logistics, preparing financial...

  • Administrative Coordinator

    1 week ago

    Irving, Texas, United States Surgery Care Affiliates Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Surgery Care Affiliates. As a key member of our corporate office, you will provide exceptional support to our leadership team and ensure the smooth operation of our day-to-day activities.Key ResponsibilitiesProvide administrative support to...

  • Administrative Coordinator

    2 days ago

    Irving, Texas, United States F.H. Paschen Full time

    Job SummaryF.H. Paschen is a leading construction company with over 110 years of experience in the industry. We offer a unique blend of expertise, versatility, and commitment to quality. As an Administrative Assistant, you will play a vital role in supporting our office operations and ensuring the smooth execution of our projects.Key...

  • Office Administration Coordinator

    2 weeks ago

    Irving, Texas, United States LHH Recruitment Solutions Full time

    Job OverviewLHH Recruitment Solutions is currently seeking an Office Administration Coordinator to support a dynamic organization. This role is essential for ensuring the smooth operation of the Administration and Human Resources department.Key Responsibilities:Oversee daily functions within the Human Resources and Administration division.Address customer...

  • Senior Administrative Partner to Spend Management Executive

    1 week ago

    Irving, Texas, United States Vizient, Inc. Full time

    Position OverviewAt Vizient, we pride ourselves on fostering a workplace where every employee feels valued and empowered to utilize their distinct talents. We are dedicated to providing ample opportunities for both personal and professional growth, enhancing employee skills and organizational capabilities to drive outstanding performance in an inclusive...

  • VP Risk Governance Lead

    5 days ago

    Irving, Texas, United States Hispanic Technology Executive Council Full time

    About the RoleThe Hispanic Technology Executive Council is seeking a highly skilled Risk Governance Lead to join our team. As a key member of our organization, you will be responsible for managing the day-to-day execution of our Risk Management Committees, inclusive of the Board Risk Management Committees, Group Risk Management Committee, and the CBNA Risk...

  • Administrative Coordinator

    1 week ago

    Irving, Texas, United States Surgery Care Affiliates Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Surgery Care Affiliates. As a key member of our corporate office, you will provide exceptional support to our leadership team and ensure the smooth operation of our day-to-day activities.Key ResponsibilitiesProvide administrative support to...

  • Administrative Coordinator

    2 weeks ago

    Irving, Texas, United States Talent Groups Full time

    Hybrid details: Hybrid to Irving, TXDuration: 2 monthsPay: $32-$42/hr W2Position Overview:As an Executive Assistant to the (Senior) Vice Presidents, you will be entrusted with intricate and demanding tasks that necessitate discretion, independent decision-making, and proactive engagement. Your role will be pivotal as the primary liaison between the executive...

  • Sales Administrative Coordinator

    2 weeks ago

    Irving, Texas, United States Resolute Investment Managers Full time

    Job OverviewResolute Investment Managers, Inc. is a leading asset management platform that collaborates with both affiliated and independent investment managers. Our clientele encompasses corporate defined benefit plans, institutions, and individual investors. Established in 1986, we have built a strong reputation for innovative investment strategies and...

  • VP Risk Governance Lead

    2 days ago

    Irving, Texas, United States Hispanic Technology Executive Council Full time

    Job SummaryThe Risk Governance team at Hispanic Technology Executive Council manages firm-wide cross risk type Governance Committees, including the Board Risk Management Committee (RMC), Group Risk Management Committee (GRMC), and CBNA Risk Committee. The team is part of the wider Risk Chief Administrative Office (CAO) that provides support to the Risk...

  • Postal Services Coordinator

    7 days ago

    Irving, Texas, United States Administrative Resource Options Full time

    Mailroom Operations Specialist - Customer Service RepresentativeJob Category: Customer Service Requisition Number: CUSTO02412Job OverviewAdministrative Resource Options is seeking a dedicated Customer Service Representative to join our team.This role primarily involves managing a busy mailroom environment, where responsibilities include the handling of...

  • Workforce Coordinator

    5 days ago

    Irving, Texas, United States CEC Companies Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Workforce Coordinator to provide administrative support to our Director of Workforce and Operations department. As a key member of our team, you will be responsible for providing exceptional customer service, maintaining accurate records, and ensuring the smooth operation of our workforce...

  • Executive Director of Operations and Event Services

    4 days ago

    Irving, Texas, United States J & S Audio Visual Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Director of Operations and Event Services to join our team at J & S Audio Visual. This is a key leadership role that requires a strategic thinker with excellent people management skills.Key ResponsibilitiesPartner with senior leadership to develop and implement operational strategies that...

  • Executive Assistant to the CEO and Executive Team

    3 days ago

    Irving, Texas, United States Steer Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide strategic support to our CEO and Executive Team. The successful candidate will be responsible for managing and optimizing the executive team's workflows, calendars, and communications to enable peak efficiency and effectiveness.Key ResponsibilitiesStrategic Support:...

  • Business Execution Consultant

    2 days ago

    Irving, Texas, United States WELLS FARGO BANK Full time

    Job DescriptionWells Fargo is seeking a highly skilled Business Execution Consultant to join our team within Consumer, Small and Business Banking (CSBB).Key Responsibilities:Participate in various assigned and ongoing business operations to ensure success in meeting business goals and objectives.Identify opportunities for process improvement by conducting...

  • Sales Executive

    4 days ago

    Irving, Texas, United States Canon Business Process Services Full time

    Job SummaryWe are seeking a highly motivated and experienced Sales Executive to join our team at Canon Business Process Services. As a Sales Executive, you will be responsible for developing and implementing sales strategies to drive revenue growth and expand our customer base.Key ResponsibilitiesProspect for new business opportunities through various...

  • Executive Assistant to the CEO

    2 days ago

    Irving, Texas, United States Lifecare Home Health Family Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to support our CEO in a fast-paced and dynamic environment.Key ResponsibilitiesManage the CEO's calendar and prioritize their time and scheduleDraft and edit correspondence, reports, and other documents on behalf of the CEOSupport the CEO in meetings by taking notes and assuming...