Senior Administrative Partner to Spend Management Executive

1 week ago

Irving, Texas, United States Vizient, Inc. Full time
Position Overview

At Vizient, we pride ourselves on fostering a workplace where every employee feels valued and empowered to utilize their distinct talents. We are dedicated to providing ample opportunities for both personal and professional growth, enhancing employee skills and organizational capabilities to drive outstanding performance in an inclusive atmosphere.

Are you equipped with the expertise to be an effective administrative ally to senior executives? Do you excel in adapting to shifting business priorities while maintaining a proactive approach? Are you recognized for your ability to create and uphold efficient processes and schedules? Do you possess the leadership qualities necessary to inspire and guide a team towards excellence?

In this pivotal role, you will provide high-level administrative assistance to the President of the Spend Management division and oversee a team of administrative professionals. Our administrative staff are integral to our organization, and we are committed to nurturing their development through targeted skill enhancement, networking opportunities, and leadership training.

Key Responsibilities:

  • Calendar Management: Proactively coordinate the executive's schedule, resolving conflicts and prioritizing tasks to ensure optimal time management.
  • Preparation & Research: Anticipate the needs for meetings by conducting thorough research and preparing necessary materials to support the executive's agenda.
  • Meeting Coordination: Organize logistics for in-person, hybrid, and virtual meetings, ensuring effective communication and strategic support.
  • Travel Coordination: Manage travel arrangements and prepare expense reports in accordance with company policies.
  • Documentation & Communication: Assist in the preparation and editing of various documents, presentations, and communications.
  • Meeting Facilitation: Plan and facilitate internal and external meetings, ensuring all action items are documented and followed up on.
  • Operational Efficiency: Enhance daily operations for both the executive and the team, implementing processes that align with business priorities.
  • Team Engagement: Lead initiatives to promote employee engagement and manage onboarding processes for new team members.
  • Client Relations: Build strong relationships with internal and external stakeholders, serving as a trusted advisor to the executive.
  • Project Support: Provide assistance on special projects and manage tasks effectively to meet organizational needs.
  • Team Leadership: Foster a collaborative environment among administrative professionals, guiding the team to meet the evolving demands of the business.

Qualifications:

  • Preferred degree in a relevant field.
  • A minimum of 5 years of experience in a senior administrative support capacity.
  • Experience in a leadership role is preferred.
  • Proficiency in Microsoft Office Suite is essential.
  • Strong project management skills with attention to detail.
  • Excellent written and verbal communication abilities.
  • Professional demeanor and a proactive approach.
  • Exceptional organizational skills and attention to detail.
  • Experience in planning events and meetings.
  • Self-motivated and results-driven.
  • Ability to collaborate effectively and demonstrate emotional intelligence.
  • Willingness to travel as needed.

This position offers the flexibility of a hybrid work environment, allowing for a balance between in-office and remote work.

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