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Senior Administrative Coordinator

2 months ago

Irving, Texas, United States MCK McKesson Corporation Full time

Current Opportunity:

We are seeking a Senior Administrative Coordinator to undertake a range of administrative functions and provide support to our executive leadership team at McKesson Corporation. The responsibilities of the Senior Administrative Coordinator encompass managing executive schedules, coordinating travel logistics, preparing financial documentation, and engaging in various special projects. Success in this position requires exceptional organizational skills, effective time management, and the ability to operate independently. Ultimately, your contributions will enhance the operational efficiency of our organization by delivering tailored and prompt assistance to our executives.

This role offers a hybrid work arrangement, requiring occasional onsite presence based on business needs.

Key Responsibilities:

  • Handle sensitive information with utmost confidentiality and discretion, particularly regarding decisions that affect company operations.
  • Maintain a comprehensive calendar of meetings and events for executives.
  • Prepare documents including presentations, reports, and agendas to support organizational objectives.
  • Coordinate travel arrangements, including complex international itineraries, and manage expense reporting.
  • Screen and prioritize communications in the executive's inbox, responding to inquiries as necessary.
  • Exhibit excellent communication and time management skills, with a proven track record of meeting deadlines.
  • Thrive in a fast-paced environment and undertake additional responsibilities as assigned by executives.
  • Draft correspondence for internal communications and engagements involving the executive.
  • Manage the executive's contact database efficiently.
  • Respond promptly to communications, including outside of regular business hours during travel periods.
  • Utilize discretion and sound judgment in handling matters involving C-Level executives.
  • Represent the organization and the executive positively through effective follow-through and decision-making.
  • Prepare for executive needs by gathering information and conducting research in advance.
  • Complete special projects as directed, such as organizing offsite meetings and internal events.
  • Coordinate complex schedules and resolve any conflicts that arise.
  • Provide general assistance to visitors as required.

Minimum Qualifications:

  • Typically requires 0-2 years of experience in supporting executives, with a degree or equivalent experience preferred.

Essential Skills:

  • 6+ years of experience in supporting C-Level executives in an administrative capacity is highly desirable.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Experience with Concur for travel and expense management is essential.
  • Strong communication skills, both written and verbal, are necessary.
  • Flexibility in working hours based on business requirements for projects and meetings.

Preferred Attributes:

  • Strong business acumen with the ability to prioritize effectively and make sound decisions.
  • Commitment to excellence and performing duties to the highest standards consistently.
  • Exceptional interpersonal skills to engage confidently with individuals at all levels.
  • Proven ability to handle sensitive information with care.
  • Team-oriented mindset with collaborative experience.
  • Service-oriented approach, dedicated to meeting the expectations of senior executives.
  • Ability to think creatively and act with urgency when necessary.

At McKesson, we are proud to offer a competitive compensation package as part of our Total Rewards program, which is determined by various factors including performance, experience, skills, and market evaluations.