Administrative Program Coordinator

2 weeks ago

Bryan, Texas, United States Texas A&M Engineering Full time
Job Title
Program Specialist II

Agency
Texas A&M Engineering

Department
Tees Contracts

Proposed Minimum Salary
Commensurate

Job Type
Staff

Job Overview

Why Consider Texas A&M Engineering?

About Us

Texas A&M Engineering stands as a prominent employer in the vibrant region of Bryan/College Station, providing numerous career opportunities across diverse fields. We are dedicated to attracting and retaining a skilled workforce that embodies our core values: respect, excellence, leadership, loyalty, integrity, and service. Our organization offers competitive compensation, comprehensive benefits, a robust support network, and a collaborative work environment that is deeply committed to our mission in higher education, research, and public service.

Role Purpose:

The Program Specialist plays a crucial role in supporting administrative functions associated with contract management.

Key Responsibilities:
  • Acts as the primary point of contact for contract receipt and monitors contracts through to completion.
  • Responsible for logging contracts into the departmental database; providing initial responses to clients; collaborating with the Director and Assistant Director on contract assignments; and tracking the status of ongoing contract negotiations.
  • Assists in formulating policies, procedures, and guidelines. Aids in budget preparation and maintenance, special reports, and other documentation.
  • Generates weekly, monthly, and quarterly activity reports.
  • Provides various administrative and logistical support.
  • Facilitates coordination of departmental activities and initiatives.
  • Assists in the upkeep and development of departmental databases.
  • Collaborates with sponsors to integrate TEES into their vendor systems.
  • Performs other duties as assigned.
Qualifications:
  • Bachelor's degree in a relevant field or an equivalent combination of education and experience.
  • Two years of relevant experience.
Preferred Qualifications:
  • Experience in Sponsored Research or Contract Management.
  • Familiarity with Maestro ERP System, AggieBuy, and Concur.
Knowledge, Skills, and Abilities:
  • Proficient in word processing and spreadsheet software.
  • Ability to manage multiple tasks and collaborate effectively with others.
  • Excellent verbal and written communication skills.
  • Strong interpersonal, organizational, and customer service abilities.
  • Attention to detail and sound judgment.
About TEES Contracts

The Contracts team is a dedicated group of professionals focused on facilitating innovative research by leveraging contracting expertise, industry insights, and close collaboration with other Texas A&M Engineering Experiment Station (TEES) and Texas A&M University System entities to execute agreements that advance TEES' mission while minimizing risks. The TEES Contracts team is responsible for negotiating and executing industry-sponsored research contracts and collaborative agreements. From initiation to execution, the team works diligently to deliver results that foster innovation and create a positive contracting experience for all stakeholders.

Benefits Overview:
  • Competitive health benefits.
  • Generous paid time off, including vacation, sick leave, and holidays.
  • Options for vision, dental, life, and long-term disability insurance.
  • Participation in the Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with an 8% employer contribution.
  • Additional voluntary retirement programs, including a Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
  • Flexible spending account options for medical and childcare expenses.
  • Access to free training through LinkedIn Learning and professional development opportunities.
  • Tuition assistance.
  • Wellness program that encourages work/life balance.
Application Requirements:
  • Resume/CV.
  • Three professional references with contact information; at least one reference should be from a supervisor or former supervisor.
  • Letter of interest.
Compensation Philosophy:
  • To attract and retain a high-performing workforce through competitive compensation and career development opportunities, including career pathing, coaching, and skills enhancement.
  • To offer total rewards, flexible benefits, professional development, performance recognition, and work-life balance.
  • To ensure resources are available to attract and retain top-quality researchers, faculty, and staff.
Employment Eligibility Verification:
  • Upon hiring, completion of the federal Employment Eligibility Verification I-9 form is required. Acceptable and original documents must be presented to verify identity and authorization to work in the United States. Documents must be provided no later than the third day of employment. Failure to comply may result in a delayed start date.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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