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Administrative Program Coordinator II

2 months ago

Bryan, Texas, United States Texas A&M Engineering Full time
Job Title
Program Specialist II

Agency
Texas A&M Engineering

Department
Tees Contracts

Proposed Minimum Salary
Commensurate

Job Location
Bryan, Texas

Job Type
Staff

Overview:

Texas A&M Engineering is a prominent employer in the thriving cities of Bryan/College Station, dedicated to attracting and maintaining a skilled workforce that aligns with our core values of respect, excellence, leadership, loyalty, integrity, and service. We offer competitive salaries, comprehensive benefits, and a collaborative work environment focused on higher education, research, and public service.

Role Summary:

The Program Specialist plays a crucial role in providing administrative support for contract management activities.

Key Responsibilities:
  • Act as the primary point of contact for contract receipt and monitor contracts through to completion.
  • Maintain a log of contracts in the departmental database; respond to client inquiries; collaborate with the Director and Assistant Director on contract assignments; and track the status of ongoing contract negotiations.
  • Assist in formulating policies, procedures, and guidelines, as well as preparing and managing budgets, special reports, and other documentation.
  • Generate weekly, monthly, and quarterly activity reports.
  • Provide various administrative and logistical support.
  • Support the coordination of departmental activities and initiatives.
  • Help maintain and develop departmental databases.
  • Collaborate with sponsors to integrate TEES into their vendor systems.
  • Perform additional duties as assigned.
Qualifications:
  • Bachelor's degree in a relevant field or a comparable combination of education and experience.
  • A minimum of two years of related experience.
Preferred Skills:
  • Experience in Sponsored Research or Contract Management.
  • Familiarity with Maestro ERP System, AggieBuy, and Concur.
Knowledge, Skills, and Abilities:
  • Proficient in word processing and spreadsheet software.
  • Ability to manage multiple tasks and collaborate effectively with others.
  • Strong verbal and written communication skills.
  • Excellent interpersonal, organizational, and customer service abilities.
  • Attention to detail and sound judgment.
Work Location:
  • RELLIS Campus - Bryan, TX.
About TEES Contracts:

The Contracts team is a dedicated group of professionals focused on facilitating innovative research through contracting expertise, industry insights, and close collaboration with Texas A&M Engineering Experiment Station (TEES) and the Texas A&M University System. The team is responsible for negotiating and executing industry-sponsored research contracts and collaborative agreements, ensuring a positive contracting experience for all parties involved.

Benefits:
  • Competitive health benefits.
  • Generous paid vacation, sick leave, and holidays.
  • Options for vision, dental, life, and long-term disability insurance.
  • Participation in the Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with an 8% employer contribution.
  • Additional voluntary retirement programs, including a Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
  • Flexible spending account options for medical and childcare expenses.
  • Access to free training through LinkedIn Learning and professional development opportunities.
  • Tuition assistance.
  • Wellness program release time to promote work/life balance.
Application Requirements:
  • Resume/CV.
  • Three professional references with contact information; at least one reference should be from a supervisor or former supervisor.
  • Letter of interest.
Compensation Philosophy:
  • Attract and retain a high-performing workforce through competitive compensation and career development opportunities.
  • Provide total rewards, flexible benefits, professional development, performance recognition, and work-life balance.
  • Ensure resources are available to attract and retain top-quality researchers, faculty, and staff.
Employment Eligibility Verification:
  • Upon hire, completion of the federal Employment Eligibility Verification I-9 form is required. Acceptable original documents must be presented to verify identity and authorization to work in the United States.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and other required information, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.