Lead Business Operations Administrator

2 weeks ago

Bryan, Texas, United States Texas A&M Health Full time

Job Overview

Our Mission

Texas A&M University is dedicated to enhancing the educational and professional atmosphere by fostering a culture that values diverse perspectives, skills, and experiences. Embracing a variety of viewpoints enriches our core values, which include: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

About Us

As one of the rapidly expanding academic health institutions in the country, Texas A&M Health integrates five colleges along with numerous centers and institutes, collaborating to advance health through innovative education, cutting-edge research, and collaborative healthcare delivery.

Position Summary

The Senior Business Administrator I is responsible for overseeing and managing the operational functions and personnel of a specific business services unit, providing essential support to multiple clinical departments. This role involves coordinating the planning, preparation, and execution of the annual budget for assigned clinical departments. The administrator will support and advise the Executive Director and Associate Dean of Finance on matters concerning departmental budgets; manage the administration of funds and procedures related to the financial operations of the designated units, including reporting and policy enforcement; and serve as the primary channel for communicating academic business decisions to department heads and business support staff.

Key Information

Salary: Compensation will be based on the selected candidate's experience.

Required Qualifications :

  • Bachelor's degree or an equivalent combination of education and experience
  • Eight years of relevant experience in general office, accounting, or personnel operations, including supervisory experience

Essential Knowledge, Skills, and Abilities :

  • Proficiency in word processing, spreadsheet, and database software
  • Strong interpersonal and communication skills
  • Excellent planning and organizational abilities
  • Capability to manage multiple tasks and collaborate effectively with others

Preferred Qualifications :

  • Bachelor's degree or higher in a business-related field
  • Ten years of relevant experience in accounting or business
  • Five years of experience in business roles within higher education
  • Five years of experience in business operations within medical clinics
  • Five years of experience in grants management

Responsibilities

Financial Management Post Award

  • Oversee and manage financial operations related to Texas Child Mental Health Consortium projects and funding, ranging from $6M to $9M annually.
  • Review, analyze, and forecast expenditures for current TCMHCC projects.
  • Provide guidance in the development of budget proposals for additional TCMHCC funding.
  • Act as the primary financial liaison for TCMHCC funding.
  • Collaborate with project leads and TCMHCC personnel regarding budgets and expenditures.
  • Prepare financial reports and review them with project leads to ensure alignment with project budgets.
  • Generate financial reports required by TCMHCC.
  • Cultivate and maintain collegial relationships with department heads, project leads, business staff, and other stakeholders involved in TCMHCC projects, while striving to enhance the efficiency and standardization of financial processes.

Departmental Budget Oversight

  • Manage the annual budgeting process for the school of medicine's clinical departments.
  • Collaborate with department heads and business leads to develop and forecast annual operating budgets, analyze historical and projected financial data, and devise strategies to optimize available resources.
  • Prepare reports and provide insights regarding the financial status of the clinical core of the school.
  • Coordinate and submit annual reports for fund balances and reserves related to the clinical departments.
  • Engage in leadership discussions within the SOM, developing reports and analyzing data pertinent to research expenditure reporting.
  • Develop and implement metrics for timely management and submission of costing allocations and Time and Effort reporting.

General Business Management

  • Provide oversight and direction for all business processes managed by the clinical business team, including Accounts Payable, Accounts Receivable, account and reserves management, post-award finance, contracts, and general departmental finance.
  • Establish goals and objectives for supported departments.
  • Plan, implement, coordinate, monitor, evaluate, and interpret University policies and procedures, ensuring compliance for the supported departments. Communicate changes and updates as they relate to business practices and operations.
  • Offer guidance on administrative and fiscal procedures.
  • Provide solutions to challenges related to business practices.
  • Review and update e-office structures and account attributes for clinical departments within the university accounting system.
  • Assess virtual office structures and electronic access for clinical departments.
  • Approve FAMIS access for new clinical department personnel.
  • Advise department staff on FAMIS procedures.
  • Serve as the liaison between units and the FAMIS security manager.

Leadership and Team Collaboration

  • Oversee and manage the business team supporting clinical departments.
  • Lead the team in developing and implementing standardized business processes.
  • Identify and resolve areas of inefficiency.
  • Conduct annual evaluations and foster team development throughout the year.
  • Actively participate in the School of Medicine business team, collaborating positively with other members, working towards improved and standardized business processes across multiple service teams, and contributing constructive feedback.
  • Build and maintain collegial relationships with department heads and business staff across the school to provide exceptional financial services to stakeholders.
  • Represent the school in meetings with university counterparts on business-related topics.
  • Contribute to the development and enhancement of business guidelines, procedures, and processes.
  • Provide leadership by participating in councils, committees, and task forces.
  • Serve as the school's liaison with various campus and system entities, including academic affairs, financial management operations, purchasing, risk management, general counsel, internal audit, and others.
  • Represent the school at state and national interest groups focused on business affairs.
  • May supervise business staff and mediate staff conflicts.

  • Lead Business Operations Administrator

    1 week ago

    Bryan, Texas, United States Texas A&M Health Full time

    Position Overview The Senior Business Administrator I plays a crucial role in overseeing and managing the operational functions and personnel of a dedicated business services unit, delivering essential support to multiple clinical departments. This position is responsible for coordinating the planning, preparation, and execution of the annual budget for...

  • Lead Business Operations Administrator

    1 week ago

    Bryan, Texas, United States Texas A&M Health Full time

    Position Overview Texas A&M University is dedicated to enhancing the educational and professional atmosphere by fostering a culture that values diverse perspectives, skills, and experiences. By embracing a variety of viewpoints, we strengthen our core values: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. About Us As...

  • Business Office Support Specialist

    1 week ago

    Bryan, Texas, United States Central Texas Heart Center Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Business Office Float to support our team at Central Texas Heart Center. As a key member of our business operations team, you will provide administrative support to our physicians and staff, ensuring the smooth operation of our medical practice.Key Responsibilities:Provide exceptional...

  • Business Office Support Specialist

    1 week ago

    Bryan, Texas, United States Central Texas Heart Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Business Office Float to support our team at Central Texas Heart Center. As a key member of our business operations team, you will provide administrative support to our physicians and staff, ensuring the smooth operation of our medical practice.Key ResponsibilitiesProvide exceptional customer...

  • Senior Technical Operations Lead

    2 weeks ago

    Bryan, Texas, United States United Airlines Full time

    Exciting Opportunity at United AirlinesAt United Airlines, we are on a transformative journey to become the premier airline in aviation history. Our mission – Connecting People, Uniting the World – transcends mere transportation; it embodies our commitment to fostering opportunities in the communities we serve. With a diverse and inclusive workforce, we...

  • Senior Technical Operations Lead

    2 weeks ago

    Bryan, Texas, United States United Airlines Full time

    About United Airlines: At United Airlines, we are on an ambitious journey to redefine the airline industry. Our mission, Connecting People, Uniting the World, reflects our commitment to not only transporting passengers but also enhancing the communities we serve through a diverse and inclusive workforce. We are expanding our team and looking for talented...

  • Healthcare Administrative Specialist

    2 weeks ago

    Bryan, Texas, United States MICHAEL E JONES MD PA Full time

    Position: Healthcare Administrative SpecialistWe are seeking a Healthcare Administrative Specialist to support our operations.Your role will encompass a variety of administrative and clinical responsibilities to facilitate the efficient functioning of our practice.The preferred candidate will possess 1-2 years of experience in a medical setting, outstanding...

  • office administrator

    2 months ago

    Bryan, Texas, United States Spherion Full time

    Spherion is seeking a highly organized and detail-oriented Office Administrator to join our Client's team. The ideal candidate will be responsible for managing the day-to-day administrative operations of the office, ensuring a smooth and efficient workflow. This role requires strong communication skills, a proactive approach, and the ability to handle...

  • Traveling Cardiac Catheterization Technician

    2 weeks ago

    Bryan, Texas, United States Lead Health Full time

    Position Overview:Lead Health is on the lookout for a skilled Cardiac Catheterization Technician for a rewarding travel assignment. This role involves providing essential support in a fast-paced healthcare environment.Job Details:Title: Cardiac Catheterization TechnicianShift: 8-hour Days, Full-TimeDuration: Temporary AssignmentCompensation:Hourly Rate:...

  • Restaurant Operations Manager

    4 days ago

    Bryan, Texas, United States Our Team Full time

    Job Title: Restaurant Operations ManagerJob Description:Summary:Assists in the management of restaurant operations and a team of hourly associates during their respective shifts. In accordance with the goals of the company, they are responsible for managing all aspects of their shift including, but not limited to: restaurant operations, financial...

  • Early Childhood Education Lead Teacher

    3 days ago

    Bryan, Texas, United States Kiddie Academy of Bryan Full time

    Job SummaryWe are seeking a highly skilled and dedicated Early Childhood Education Lead Teacher to join our team at Kiddie Academy of Bryan. As a Lead Teacher, you will be responsible for creating a nurturing and engaging learning environment for our young students, while also providing guidance and support to our teaching staff.Key ResponsibilitiesClassroom...

  • Patient Services Administrator

    1 week ago

    Bryan, Texas, United States The Physicians Centre Hospital Full time

    Position Overview:As a Receptionist, you will play a crucial role in the operational efficiency of our healthcare facility. Your primary responsibilities will include managing a multi-line phone system, directing incoming inquiries, and guiding patients through their experience at the hospital. You will uphold the values of our business office and ensure...

  • Restaurant Operations Manager

    3 days ago

    Bryan, Texas, United States IHOP ACG Texas Full time

    Job OverviewWe are seeking a highly skilled and experienced Restaurant Manager to join our team at IHOP/ACG Texas. As a Restaurant Manager, you will be responsible for leading our restaurant operations to achieve positive and consistent sales growth while meeting or exceeding company goals in all profit and loss categories.Key Responsibilities:Manage all...

  • Senior Technical Lead

    1 week ago

    Bryan, Texas, United States United Airlines Full time

    At United Airlines, we are at the forefront of redefining the aviation industry. Our mission – Connecting People, Uniting the World – extends beyond mere transportation; it embodies our commitment to fostering opportunities and enhancing communities globally. As we expand our workforce, we are dedicated to building a diverse and inclusive environment...

  • Executive Director of Sports Operations

    5 days ago

    Bryan, Texas, United States Sport Advisory Full time

    About the PositionWe are seeking a highly experienced and skilled Executive Director of Sports Operations to join our team at Sport Advisory. This is a unique opportunity to lead the financial and operating performance of our sports facilities, driving growth and profitability while creating a positive relationship with clients and stakeholders.Key...

  • Business Development Specialist

    5 days ago

    Bryan, Texas, United States Hearst Full time

    Job Summary:We are seeking a highly motivated and results-driven Sales Representative to join our team at Hearst DMS. As a Sales Representative, you will be responsible for establishing strong connections with new businesses, generating a robust client portfolio, and expertly presenting product insights to potential clients.Key Responsibilities:Establish and...

  • Clinical Operations Manager

    3 days ago

    Bryan, Texas, United States Texas A&M University Full time

    Job Summary:The Assistant Clinic Manager plays a vital role in the daily operations and activities of the Texas A&M Health Women's Care Clinic, reporting directly to the Practice Operations Manager. This position is responsible for assisting in managing the activities of staff, ensuring seamless clinic operations, and providing exceptional patient care.Key...

  • Human Resources Administrative Specialist

    2 days ago

    Bryan, Texas, United States Wayne-Sanderson Farms Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented HR Administrative Specialist to join our team at Wayne-Sanderson Farms. As an HR Administrative Specialist, you will be responsible for entering transactions within our Workday HCM system and providing required departmental reports.Key ResponsibilitiesTransaction Entry: Enter data and...

  • HR Business Partner

    1 day ago

    Bryan, Texas, United States Chi Full time

    About the RoleAt Chi, we are seeking an experienced HR Business Partner to join our team. As an integral part of our organization, you will play a key role in ensuring that our human capital and talent management strategies are aligned with our business and operational objectives.Key ResponsibilitiesStrategic AlignmentPartner with our operational leadership...

  • Lead Equipment Manager

    4 weeks ago

    Bryan, Texas, United States Miramont Country Club Full time

    Miramont Country Club is one of the premiere private country clubs in Texas. We are excited to announce that we are now accepting resumes for the Lead Equipment Manager position. This position is an integral part of our team. This manager position will supervise the staff on the safe and proper operation of all equipment used throughout the golf course and...