Financial Operations Coordinator

2 weeks ago

Rush Center, Kansas, United States Darrow School Full time
Job Overview

Position Summary:
Darrow School is in search of a meticulous and organized Financial Operations Coordinator. This role is essential in overseeing the financial activities of the institution, reporting directly to the Director of Finance/Business Manager. The successful candidate will collaborate closely with the Director to ensure efficient management of the Business Office's operations.

Key Responsibilities:

  • Assist in the management of the institution's financial operations, including accounting responsibilities, in accordance with directives from the Director of Finance.
  • Perform daily bookkeeping functions, including cash flow oversight, billing for parents, managing accounts receivable and payable, handling checks and cash, reconciling bank accounts, and preparing payroll.
  • Compile financial data for audits and provide necessary documentation for annual audits and compliance checks.
  • Maintain communication with parents regarding account inquiries and general information, particularly concerning overdue accounts.
  • Ensure adherence to federal, state, and local tax regulations.
  • Assist in generating reports for various educational organizations and state mandates.
  • Process requests for insurance certificates.
  • Support the annual financial statement audit as required.
  • Distribute departmental budgets and manage incoming and outgoing business office correspondence.
  • Assist with office management duties, including document filing, organizing records, and maintaining accurate files.

Accounts Payable Responsibilities:

  • Efficiently process accounts payable transactions.
  • Verify invoices and requisitions to ensure compliance with financial policies.
  • Resolve any billing discrepancies and manage expense allocations.
  • Maintain accurate accounts payable records and vendor documentation.
  • Reconcile credit card accounts associated with the school.

Accounts Receivable Responsibilities:

  • Record enrollment contracts and oversee the collection of tuition payments.
  • Manage student drawing accounts effectively.
  • Accurately record all cash receipts in a timely manner.

Payroll Support Duties:

  • Assist in establishing and maintaining employee payroll records.
  • Process payroll data accurately and on time.
  • Prepare manual checks as necessary.
  • Prepare annual disclosures for 403b accounts.
  • Maintain annual employment agreements and related documentation.

Qualifications:

  • Associate degree in accounting is preferred.
  • Familiarity with accounting principles and business office practices.
  • Prior experience in a business office or similar environment is preferred.
  • Experience in payroll processing is beneficial.
  • Proficiency in QuickBooks, payroll software, MS Office, Excel, Google Suite, and other relevant systems.
  • Strong communication, analytical, and interpersonal skills.
  • Exceptional organizational skills with the ability to prioritize effectively.
  • Attention to detail and accuracy in all tasks.
  • Ability to manage multiple responsibilities simultaneously.
  • Commitment to confidentiality and teamwork.
  • Proactive problem-solving abilities and capacity to work independently.
  • Dedication to ongoing professional development.
  • Experience in educational or non-profit environments is a plus.

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