Financial Operations Coordinator

2 weeks ago

Rush Center, Kansas, United States Darrow School Full time
Job Overview

Position Summary:
Darrow School is in search of a meticulous and organized Financial Operations Coordinator to support our Business Office. Reporting directly to the Director of Finance/Business Manager, this role is essential in overseeing the financial functions of the institution as directed by the Head of School and the Board of Trustees. The ideal candidate will demonstrate exceptional organizational capabilities, proficiency in Google Suite and QuickBooks, and relevant experience in a business office environment.

Key Responsibilities:

  • Assist in managing the financial operations of the school, including accounting tasks, in accordance with the directives from the Director of Finance and Head of School.
  • Perform daily bookkeeping activities, such as cash flow management, billing for parents, accounts receivable and payable, handling checks and cash, reconciling bank accounts, and preparing payroll.
  • Compile financial data for audit trails and support materials for annual audits, including IRS and Worker's Compensation audits, under the guidance of the Director of Finance.
  • Maintain communication with parents regarding general inquiries and individual account matters, including information on overdue accounts.
  • Ensure adherence to federal, state, and local tax regulations.
  • Assist in generating reports for various organizations, including NAIS, NYSAIS, BEDS, and state mandates.
  • Process requests for certificates of insurance.
  • Support the annual financial statement audit as necessary.
  • Distribute departmental budgets and manage correspondence for the business office.
  • Assist with office management tasks, including document filing, organizing records, and maintaining accurate files.

Accounts Payable Responsibilities:

  • Efficiently and accurately process accounts payable transactions.
  • Verify invoices and requisitions to ensure compliance with financial policies.
  • Resolve any billing discrepancies and manage expense allocations.
  • Maintain comprehensive accounts payable records and vendor files.
  • Reconcile school credit card accounts.

Accounts Receivable Responsibilities:

  • Record enrollment contracts and oversee the collection of tuition payments.
  • Manage student drawing accounts.
  • Accurately and promptly record all cash receipts.

Backup Payroll Responsibilities:

  • Assist in establishing and maintaining employee payroll records.
  • Process payroll data accurately and in a timely manner.
  • Prepare manual checks as needed.
  • Prepare annual fee disclosures for 403b accounts.
  • Maintain annual employment agreements and related documentation.

Qualifications:

  • Associate degree in accounting is preferred.
  • Understanding of accounting principles and business office practices.
  • Prior experience in a business office or similar environment is preferred.
  • Experience in payroll administration.
  • Proficiency in QuickBooks, payroll software, MS Office, Excel, Google Suite (Docs, Sheets, Slides), and other computerized systems.
  • Strong interpersonal, communication, and analytical skills.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • High attention to detail and accuracy in all tasks performed.
  • Ability to multitask and manage multiple responsibilities simultaneously.
  • Ability to maintain confidentiality and work collaboratively within a team.
  • Proactive problem-solving skills and the ability to work independently.
  • Commitment to ongoing professional development.
  • Experience in educational or not-for-profit environments is preferred.

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