Construction Project Coordinator

2 weeks ago

Los Angeles, California, United States Associated General Contractors Of America Full time

As a vital member of the department, this role will support construction project supervisors in executing and monitoring specific short-term and long-term initiatives while providing necessary updates. Key responsibilities encompass planning, organizing, controlling, and reporting to ensure that project goals and objectives are achieved within designated cost, quality, and contractual frameworks. This position involves planning and coordinating detailed elements of project activities.

Key Responsibilities:

  • Engages in multiple projects of moderate complexity or segments of larger projects. Aids project supervisors in the administration and coordination of projects to ensure that project goals and objectives are met. Offers technical and contract management assistance to project supervisors throughout the design, construction, fit-up, and closeout stages of the project.
  • Develops, assesses, and modifies standard methodologies, procedures, and criteria. Identifies and resolves issues. Supervises architects' contract administration services to guarantee that necessary field checks are performed during the construction phase to ensure adherence to project specifications, plans, and established guidelines.
  • Conducts regular site visits with construction contractors to verify completion percentages for the purpose of calculating monthly incurred costs for progress payments. Evaluates monthly schedule submissions as needed. Reviews and negotiates an agreed recovery plan.
  • Facilitates coordination between architects and general contractor participants across various contract delivery methods. Reconciles estimates from the design phase.
  • Assists project supervisors in managing, developing, and coordinating the design process to ensure that plans created by architects meet functional program requirements and comply with budgetary, environmental, and legal standards.
  • Prepares requests for proposals, gathers, and evaluates bids for design and construction services. Collaborates with vendors and the Contracts Department for bid awards and contract management.
  • Conducts research and analyzes data. Aids in developing and maintaining the Estimate at Completion Cost (EAC) of the project throughout all project delivery phases.
  • Reviews change order requests. Evaluates change order requests to assess validity. Prepares check estimates of work amounts or obtains check estimates and negotiates agreed change orders, requiring expertise in negotiation and persuasion of critical issues. Assists project supervisors in drafting change order language.
  • Prioritizes tasks to meet established deadlines, assesses the urgency of tasks, and forwards completed work to the appropriate levels within or between departments.
  • Communicates effectively with the Department Team, relaying information that may require their follow-up or input to ensure all deadlines are met.
  • Computer Skills - Proficient in MS Office (and other software/applications) and data entry into computerized databases.
  • Customer Service - Responds to data requests from various areas by communicating to the next level for approval.
  • Participates in staff/project meetings as assigned. Prepares relevant data for Department leadership for review prior to meetings and any necessary follow-up afterward.
  • Ensures accuracy in data entry and proofreading prior to deadlines to maintain data integrity before any transmittals to leadership or external sources.
  • Provides training to other staff members as requested.
  • Delivers regular updates to Department leadership throughout project durations to ensure deadlines are met and any issues are promptly identified.
  • Demonstrates precision and thoroughness in entering information into computer systems.
  • Adheres to maintaining confidentiality.
  • Performs additional duties and projects as assigned.

Required Qualifications:

  • A combination of experience and education may substitute for a Bachelor's Degree.
  • 3-5 years of direct experience in healthcare construction project management and planning.
  • Proficient in supporting multiple project supervisors. Ability to thrive in a fast-paced environment.
  • Excellent skills in using personal computer software programs including but not limited to Procore, MS Word, PowerPoint, Excel, Bluebeam, and Visio.
  • Detail-oriented with strong organizational skills.
  • Ability to work independently with minimal supervision.
  • Strong organization/time management skills. Effective written and verbal communication skills.

Preferred Qualifications:

  • Degree in Architecture, Interior Design, Project Management, Construction Management, or a related field.

Required Licenses/Certifications:

  • Fire Life Safety Training (LA City) must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

The annual base salary range for this position is $81,000 to $133,000. When extending an offer of employment, factors such as the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations are taken into account.

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