Administrative Lab Manager

16 hours ago


Cambridge, Massachusetts, United States Planet Professional Full time
{"title": "Administrative Lab Manager", "subtitle": "Support the PI and research group in a dynamic lab setting", "content": "

At Planet Professional, we are seeking an experienced Administrative Lab Manager to support our PI and research group in a dynamic lab setting. As a key member of our team, you will be responsible for overseeing all administrative aspects of the lab, including budget, grants, publications, and regulatory and reporting duties.

Key responsibilities include:

  • Providing administrative support to the PI, including calendar management, prioritizing and resolving conflicts, and scheduling meetings.
  • Organizing and coordinating international and domestic travel, including travel authorizations, flight and hotel bookings, and expense reports.
  • Coordinating small- to large-scale meetings, including logistics, conference registrations, and room reservations.
  • Performing general clerical duties, including scanning, copying, faxing, filing, and data entry.
  • Screening callers and visitors, reading and distributing mail, and responding to inquiries.
  • Administering all financial operations, physical plant, grants management, human resources, safety, and purchasing processes for the labs.
  • Providing lab orientation to new lab members, training them on lab policies and software packages, and working with the Lab Manager to plan space assignments and identify fellowship opportunities.
  • Responsible for processing academic appointments, GM10s, and effort reporting.
  • Maintaining the lab website and internal Wiki site, ensuring supply orders are placed in a timely and efficient manner, and working with the Lab Manager to ensure protocols are submitted on time.
  • Serving as pre-award coordinator, managing all aspects of the grant submission process, and preparing the administrative and financial components of grants.
  • Managing and reviewing accounts, reconciling monthly statements, and preparing projections on sponsored accounts.
  • Tracking spending and project spending patterns, counseling the supervisor and grants office on problems and recommending possible courses of action.
  • Processing and proofreading technical reports, grant proposals, manuscripts, and other material.
  • Aiding the PI and lab members in preparation and assembly of grant and fellowship applications.
  • Coordinating the confidential review process of manuscripts for publication, ensuring that reporting obligations are met.
  • Coordinating the Annual Performance Review process with the PI and Supervisors to ensure timely completion.

We offer a dynamic and supportive work environment, competitive salary, and opportunities for professional growth and development. If you are a motivated and organized individual with excellent communication and problem-solving skills, we encourage you to apply for this exciting opportunity.

", "requirements": "

Requirements:

  • Bachelor's degree
  • Grant administration and budget experience
  • Administrative experience in a lab setting or research setting, or supporting high-level executives
", "benefits": "

Benefits:

  • Competitive salary
  • Dynamic and supportive work environment
  • Opportunities for professional growth and development
", "contact": "

Contact:

Planet Professional

", "lang_code": "en-US"}

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