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Administrative Manager

2 months ago

Cambridge, Massachusetts, United States Planet Professional Full time
Job Summary

We are seeking an experienced Administrative Lab Manager to join our team at Planet Professional. The successful candidate will provide administrative support to our Principal Investigator (PI) and research group, ensuring the smooth operation of the lab.

Key Responsibilities
  • Administrative Support: Provide calendar management, prioritize tasks, and resolve conflicts to ensure the PI's schedule is well-organized.
  • Grant Management: Assist with grant submissions, including budget preparation, regulatory documents, and personnel information.
  • Financial Operations: Manage lab finances, including reconciling statements, preparing projections, and exercising signatory authority on grants and accounts.
  • Travel Coordination: Organize domestic and international travel, including travel authorizations, flight bookings, and expense reports.
  • Meeting Coordination: Plan and organize meetings, including conference registrations, room reservations, and local travel.
  • Clerical Duties: Perform general clerical tasks, such as scanning, copying, faxing, filing, and data entry.
  • Information Management: Maintain the lab website, internal Wiki site, and ensure supply orders are placed efficiently.
  • Protocol Management: Work with the lab manager to ensure protocols are submitted on time.
  • Pre-Award Coordination: Manage the grant submission process, including updating lab members on new fellowships and grant opportunities.
Requirements
  • Bachelor's degree
  • Grant administration and budget experience
  • Administrative experience in a lab setting or research setting