Administrative Coordinator

2 days ago


Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

**Job Summary**

We are seeking an experienced Administrative Assistant to join the Sculpting Evolution research group and Professor Liang's research group at the Massachusetts Institute of Technology. The successful candidate will be responsible for managing the day-to-day administrative tasks of both groups, ensuring seamless operations and effective communication.

**Key Responsibilities**

  • Manage group spending, adhering to Media Lab Finance and MIT's procedures and compliance policies
  • Establish and maintain a well-organized office environment, ensuring efficient administrative tasks
  • Coordinate visitor arrivals, sponsor visits, and demonstrations of group research
  • Engage with colleagues, press, sponsors, collaborators, and visitors to build relationships and facilitate communication
  • Triage inquiries and facilitate communication between students and professors
  • Provide support for students and group members regarding travel and group activities

**Requirements**

  • High school diploma or equivalent
  • Minimum three years of experience as an administrative assistant for senior managers
  • Flexibility and ability to handle a wide variety of duties
  • Excellent organizational and customer service skills
  • Advanced computer skills, including proficiency with Macintosh computers and Microsoft Office
  • Ability to work effectively with a creative and diverse group of people

**Preferred Qualifications**

  • Bachelor's degree
  • Interest in research group's field
  • Familiarity with website maintenance and MIT and Media Lab business applications

This is a 40-hour per week position, Monday through Friday.



  • Cambridge, Massachusetts, United States Integration International Inc Full time

    **Job Summary:**We are seeking a highly organized and efficient Administrative Coordinator to provide comprehensive support to our team at Integration International Inc. The ideal candidate will be adept at heavy calendar management, proficient in managing expense reports, and skilled in coordinating travel arrangements. This role will involve managing...


  • Cambridge, Massachusetts, United States V R Della Infotech Inc Full time

    Job SummaryV R Della Infotech Inc is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating and managing administrative systems, programs, and projects.Key ResponsibilitiesCoordinate and manage administrative systems, programs, and projectsDevelop and implement administrative...


  • Cambridge, Massachusetts, United States The Judge Group Full time

    Job Title: Administrative CoordinatorLocation: OnsiteDuration: 2.5 monthsWork Schedule: 35 hours/weekQualifications & Requirements:Detail-oriented: Our ideal candidate is highly organized and able to multitask with ease.Technical skills: Proficiency in FileMaker Pro and Excel is required.Interpersonal skills: Excellent communication and interpersonal skills...


  • Cambridge, Massachusetts, United States Integration International Inc. Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Integration International Inc. as an Administrative Assistant.Key Responsibilities:Coordinate and have direct responsibility for a program, project, or event.Create and implement administrative systems to manage area of responsibility.Serve as the main source of...


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant 2 to join our team at the Massachusetts Institute of Technology. This role will provide administrative support to the Division of Comparative Medicine, performing a variety of tasks to ensure the smooth operation of our department.Key ResponsibilitiesProvide...


  • Cambridge, Massachusetts, United States ASK Consulting Full time

    Job OverviewWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at ASK Consulting. As a key member of our operations team, you will be responsible for providing administrative support to our programs and projects.Key Responsibilities:Provide administrative support to program managers and project coordinators, including...


  • Cambridge, Massachusetts, United States Clocktower Staffing Full time

    Clocktower Staffing is seeking a highly skilled and organized Administrative Coordinator to support the success of our clients. As an Executive Support Specialist, you will play a critical role in managing the day-to-day operations of our office.Key Responsibilities:Calendar Management: Coordinate and schedule meetings, appointments, and events with...


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    **Job Summary**Massachusetts Institute of Technology is seeking an experienced Administrative Assistant II to provide administrative support and coordination for the Facilities-Repair and Maintenance (R&M) area. The successful candidate will work under the direction of the assistant manager of R&M to provide administrative support for an assigned team and...


  • Cambridge, Massachusetts, United States Massachusetts General Hospital(MGH) Full time

    The Healey & AMG Center for ALS at Mass General unites the world's leading experts to revolutionize how treatments are developed for people with amyotrophic lateral sclerosis (ALS). The Healey & AMG Center supports and accelerates groundbreaking, innovative global clinical trials for the 30,000 people in the U.S. and over 500,000 people worldwide who are...


  • Cambridge, Massachusetts, United States Della Infotech Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Della Infotech Inc. As a key member of our staff, you will be responsible for coordinating and managing various programs, projects, and events.Key ResponsibilitiesDevelop and implement administrative systems to manage programs, projects, and...


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support the Media Lab at the Massachusetts Institute of Technology. The successful candidate will provide administrative coverage for research groups and projects, including financial transactions, calendar scheduling, and correspondence.Key ResponsibilitiesSupport...


  • Cambridge, Massachusetts, United States Beacon Hill Full time

    {"title": "Administrative Assistant Opportunity", "description": "Beacon Hill is seeking an Administrative Assistant to provide support to three laboratories. This is a temporary opportunity with a competitive hourly rate.Responsibilities:Manage purchasing and procurement tasks with attention to detail and accuracy.Coordinate and schedule meetings to ensure...


  • Cambridge, Massachusetts, United States The Steely Group Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our Clinical Development team at The Steely Group. As an Administrative Assistant, you will play a critical role in ensuring the efficient and effective operation of our administrative functions.Key Responsibilities:Meeting Coordination: Ensure that meetings...


  • Cambridge, Massachusetts, United States Professional Staffing Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Professional Staffing Group. This is an exciting opportunity to showcase your administrative skills in a dynamic environment.Key Responsibilities:Provide administrative support to executives and staff, including managing schedules and coordinating...


  • Cambridge, Massachusetts, United States The Judge Group Full time

    We are seeking a highly skilled Administrative Assistant to join our team at The Judge Group. As an Administrative Assistant, you will play a critical role in supporting our clients and ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional customer service to clients and internal stakeholdersManage and maintain accurate and...


  • Cambridge, Massachusetts, United States ACL Digital Full time

    Job Title: Administrative CoordinatorLocation: OnsiteDuration: 2 1/2 months contract to hireKey Responsibilities:Provide high-touch administrative support to the team.Assist with day-to-day operations and ensure seamless workflow.Develop and maintain accurate records and reports.Collaborate with colleagues to achieve team goals.Requirements:Experience...


  • Cambridge, Massachusetts, United States Smithsonian Astrophysical Observatory Full time

    Job OverviewThe Smithsonian Astrophysical Observatory (SAO) is seeking an Administrative Specialist within the Atomic and Molecular Physics Division (AMP). This role is pivotal in overseeing and managing the financial operations associated with grant-funded research initiatives.Key ResponsibilitiesAdministrative Coordination: Oversee all administrative...


  • Cambridge, Massachusetts, United States The Hollister Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Hollister Group. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...


  • Cambridge, Massachusetts, United States Smithsonian Astrophysical Observatory Full time

    Job OverviewThe Smithsonian Astrophysical Observatory (SAO) is seeking an Administrative Specialist to join the Atomic and Molecular Physics Division (AMP). This role is pivotal in overseeing and managing the financial operations related to grant-funded research initiatives.Key ResponsibilitiesAdministrative Coordination: Oversee all administrative functions...


  • Cambridge, Massachusetts, United States Whitehead Institute for Biomedical Research Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to provide exceptional support to our Faculty Members. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and maintaining accurate records.Key ResponsibilitiesCalendar Management: Maintain and coordinate...