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University Administrative Support Specialist

2 months ago

Cambridge, Massachusetts, United States Boylston Staffing Full time
Job Summary

Boylston Staffing is seeking a highly skilled and experienced Administrative Assistant to support the operations of a University in Cambridge. The successful candidate will provide administrative support to multiple faculty members in the Department, executing a broad range of technical systems in support of teaching and research.

Key Responsibilities
  • Administrative Support: Provides a wide range of clerical support, including composing and editing letters, reports, presentations, and other documents. Prepares copy for publication or submission of grant proposals and/or reports.
  • Technical Applications: Utilizes multiple technical applications, including word processing, database management, spreadsheets, graphics, and presentation software. Updates faculty, lab, and/or departmental websites.
  • Principal Administrative Contact: Serves as the primary point of contact for students, staff, faculty, and external customers. Answers and routes phone calls, mail, and email messages, and handles wide-range information dissemination.
  • Financial Reporting: Prepares and produces financial reports using online financial systems, such as reimbursement for travel, corporate cards.
  • Grant Budgeting: Assists in preparation of spreadsheets for grant budgets and tracks expenditures.
  • Supply Management: Purchases and maintains inventory of supplies for office or lab.
  • Onboarding and Training: May assist in onboarding, training, scheduling, and distributing work of students, casuals, or temporary staff.
  • General Support: Provides reception and other general support for departmental administrative offices.
Requirements
  • Three plus years of office administration and customer service experience preferred.
  • Strong MS Office skills.
  • Solid writing, editing, and proofreading skills.
  • Excellent interpersonal skills and ability to communicate professionally with diverse constituency.
  • Ability to handle complex and confidential information with discretion.
  • Ability to work across teams and with a variety of projects.
  • Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests.
  • Ability to work independently with minimal supervision.