Office Management Assistant

1 week ago

Bridgeton, Missouri, United States Helget Gas Products Full time
Job Description

The Administrative Assistant plays a vital role in supporting daily operations at the branch level by managing administrative tasks and ensuring compliance with company policies and procedures. This role reports directly to the Branch Manager and requires a proactive and flexible approach to support daily operations effectively.

Key Responsibilities:

  • Daily Administrative Tasks:
    • Gather, review, and submit morning documentation for quality control review.
    • Prepare and submit morning compliance paperwork for review and approval.
    • File daily documentation and maintain accurate records.
  • Biweekly Responsibilities:
    • Review, prepare, and submit biweekly reports for quality control review.
    • Prepare and submit biweekly compliance reports for review and approval.
  • Office Management:
    • Manage office supply inventory and maintain accurate records.
    • Prepare and submit purchase orders for approval and processing.
    • Coordinate with vendors for bulk product orders and shipping arrangements.
  • Financial and Payroll Support:
    • Assist with expense reports, mileage reimbursements, and payroll processing.
    • Verify accuracy of payroll systems and input payroll adjustments as directed.
  • Travel Coordination:
    • Maintain travel records and coordinate travel arrangements for branch personnel.
  • Compliance and Reporting:
    • Maintain accurate and organized records in the compliance room.
    • Update weekly and monthly reports as required.
  • Special Projects and Reporting:
    • Generate ad hoc reports as requested by branch managers.

Requirements:

  • Proven experience in an administrative role with a focus on compliance and operations.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Attention to detail and problem-solving skills.
  • Proficiency in MS Office, particularly Excel and Word.
  • Excellent written and verbal communication skills.
  • Ability to work independently with minimal supervision.
  • Knowledge of regulatory requirements and compliance procedures (preferred).
  • Experience with payroll systems and financial documentation (preferred).
  • High school diploma or equivalent; additional qualifications in Office Administration are a plus.

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