Administrative Coordinator

3 days ago


Tucson, Arizona, United States Switchgear Solutions, Inc. Full time
Job Overview
  Switchgear Solutions, Inc. is a leading provider of electrical power delivery equipment to utility companies and heavy industry. As an Administrative Assistant, you will play a vital role in ensuring the efficient operation of our office.

About the Position
  We are seeking a detail-oriented and organized individual to provide administrative support to our HR Manager. The ideal candidate will have excellent communication skills, be proficient in Office 365 Suite, and have experience with digital filing systems.

Key Responsibilities
  
  • Provide administrative support to ensure seamless office operations.
  • Maintain accurate digital and physical filing systems.
  • Answer phone calls and direct callers to relevant personnel.
  • Support senior staff members by managing their calendars.
  • Assist clients and visitors by welcoming them and guiding them to the appropriate location.
  • Work with sensitive information while maintaining confidentiality and security.
  • Respond to emails and other digital queries.
  • Draft and edit documents using word processing software.
  • Update databases and spreadsheets with accurate information.
  • Prepare meeting agendas and minutes as needed.
  • Coordinate logistics for meetings and events.

Requirements
  
  • 2+ years of administrative experience preferred.
  • Associates degree in Business Administration or equivalent required.
  • Proficient in Office 365 Suite.
  • Experience with digital filing systems a plus.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Prolonged periods of sitting at a desk and working on a computer required.
  • Ability to work independently and as a team member.

Estimated Salary: $55,000 - $65,000 per year.

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