Administrative Support Specialist

2 weeks ago

Dallas, Texas, United States Eximius Associates Full time
Job Overview

Position Title: Office Clerk

Company: Eximius Associates

About Our Firm: Eximius Associates is a premier organisation dedicated to orchestrating high-profile corporate events, tailored private gatherings, and leading industry conferences. As we broaden our operations, we are focused on upholding the utmost standards of organisation and efficiency within our office environment. We are in search of a meticulous and reliable Office Clerk to bolster our administrative functions and facilitate the seamless operation of our office.

Role Summary: In the capacity of an Office Clerk at Eximius Associates, you will undertake a variety of administrative responsibilities that are essential to the daily functioning of our office. The ideal candidate will possess strong organisational abilities, a proactive mindset, and the capability to manage multiple responsibilities concurrently with precision and effectiveness.

Core Responsibilities:

  • Execute general clerical tasks, including data entry, filing, photocopying, and faxing.
  • Manage incoming and outgoing communications, ensuring that mail and emails are appropriately routed to the relevant departments or individuals.
  • Oversee the inventory of office supplies, placing orders as necessary and maintaining a well-stocked supply area.
  • Assist in coordinating appointments, meetings, and travel arrangements for team members.
  • Maintain and update office records, databases, and filing systems to ensure accuracy and confidentiality.
  • Answer phone calls, direct inquiries, and provide information to callers in a professional and courteous manner.
  • Support the preparation of reports, presentations, and other documents as required by management.
  • Welcome visitors and manage the sign-in process, ensuring a professional and inviting reception area.
  • Assist with special projects and tasks as assigned by supervisors or management.
  • Ensure adherence to company policies and procedures, particularly concerning document management and data protection.

Required Qualifications:

  • Prior experience in an administrative or clerical capacity is preferred.
  • Strong organisational skills and meticulous attention to detail.
  • Proficiency in office software, including word processing, spreadsheets, and email applications.
  • Excellent communication skills, both written and verbal.
  • Ability to effectively manage time and handle multiple tasks with precision.
  • A positive attitude and a commitment to delivering exceptional service to colleagues and clients.
  • High school diploma or equivalent; additional qualifications in office administration are advantageous.

What We Provide:

  • Competitive hourly wage and comprehensive benefits package.
  • Opportunity to work within a dynamic and supportive team atmosphere.
  • Career development and advancement prospects.
  • A vibrant and inclusive workplace culture.

Application Process: If you are a motivated and detail-oriented individual with a passion for administrative work, we encourage you to submit your CV and a cover letter detailing your relevant experience and why you would be an excellent fit for this position.

Eximius Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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