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Administrative Support Specialist

2 months ago

Dallas, Texas, United States American Airlines Full time

About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Global Engagement team at American Airlines. As a key member of our team, you will provide administrative support to our leadership and team members, ensuring the smooth operation of our department.

Key Responsibilities

  • Provide administrative support to our leadership team, including scheduling meetings, booking conference rooms, and handling catering arrangements.
  • Submit and code invoices through our invoicing system, handle invoice inquiries, and resolve issues.
  • Assist with managing directors' calendars, as needed.
  • Process time and attendance transaction entries, bi-weekly and monthly payroll, and time and attendance reporting, as needed.
  • Maintain office supplies for the department.
  • Handle incoming mail and packages, and assist with outgoing mail/packages, as required.
  • Assist with new-hire onboarding for the department.
  • Receive and distribute anniversary pins.
  • Handle Skyview visitor registration for Global Engagement, greet and escort visitors.
  • Help plan and coordinate Global Engagement team events (onsite and offsite).
  • Collaborate with and provide coverage for the departmental Executive Assistant team.
  • Submit monthly purchasing card reports, and submit expense reports, as required.
  • Perform other general office and administrative tasks, as required.

Requirements

  • High school diploma or GED (college degree preferred, but not mandatory).
  • Previous administrative experience preferred.
  • Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
  • Must possess excellent interpersonal, organizational, oral and written communication skills.
  • Ability to maintain a high level of confidentiality and professionalism.
  • Must be organized.
  • Ability to partner and collaborate with other executive assistants, staff assistants, and team members in a proactive and positive manner.
  • Must be able to read, write, fluently speak, and understand the English language.

What We Offer

  • Travel Perks: Enjoy access to our global network, with opportunities to travel and explore new destinations.
  • Health Benefits: Receive comprehensive health, dental, prescription, and vision benefits, as well as virtual doctor visits and flexible spending accounts.
  • Wellness Programs: Take advantage of our wellness programs, designed to support your physical and mental well-being.
  • 401(k) Program: Participate in our 401(k) program, with employer contributions available after one year.
  • Additional Benefits: Enjoy discounts on hotels, cars, cruises, and more, as well as our Employee Assistance Program and pet insurance.

About American Airlines

We are a dynamic and inclusive workplace, committed to diversity and equality. Our Employee Business Resource Groups connect our team members to our customers, suppliers, communities, and shareholders, helping us create an inclusive work environment that meets the needs of our diverse world.