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Administrative Support Specialist

2 months ago

Dallas, Texas, United States THE WILLIS GROUP-MOVING FORWARD Full time
Job Overview

We are in search of an Administrative Support Specialist to enhance our operational efficiency. This role entails managing the administrative functions within the organization.

Key Responsibilities:

  • Oversee documentation and data management
  • Organize and maintain workplace facilities
  • Provide support to the executive team
  • Facilitate and enhance interdepartmental communication
  • Execute various office duties (restocking supplies, mail distribution, cleaning tasks, etc.)

Required Qualifications:

  • Prior experience in administrative roles or related fields
  • Proficient in prioritizing tasks and managing multiple responsibilities
  • Excellent organizational abilities
  • Detail-oriented with a focus on deadlines
  • Demonstrated leadership skills

Additional Information:

We are looking for a suitable candidate to fill the role of Administrative Support Specialist. This dynamic position involves engaging with a diverse clientele, including individuals with special needs and their families, while providing case management services. The Administrative Support Specialist will also play a crucial role in maintaining programs associated with relevant government departments.

The ideal candidate will serve as the Director's Alternate Representative and will be responsible for:

  • Conducting regular face-to-face meetings with clients as mandated by contractual obligations
  • Participating in and leading routine meetings
  • Maintaining accurate and comprehensive case files
  • Conducting intake interviews and orientation sessions
  • Assisting clients in accessing necessary medical, behavioral, health, social, educational, and other services
  • Creating and updating Individual Service Plans tailored to client needs
  • Providing education to clients and their families
  • Upholding patient rights during service delivery and conducting business ethically
  • Representing the organization positively to both internal and external stakeholders
  • Interpreting electronic monitoring messages and daily reports
  • Exhibiting strong attention to detail and problem-solving capabilities

Other Requirements:

  • Proficiency in computer applications, including Microsoft Office and internet navigation
  • Experience working with multicultural clients is advantageous
  • Ability to maintain composure in high-pressure situations
  • Effective verbal and written communication skills, with the ability to collaborate with community service providers
  • Reliable transportation and a valid driver's license with active auto liability insurance
  • Bilingual skills in Spanish and English are preferred but not mandatory
  • Professional appearance and attire

Company Overview:

The Willis Group-Moving Forward, LLC is committed to providing equal opportunities in employment and does not discriminate based on gender, race, color, national origin, religion, disability, age, veteran status, or sexual orientation in its programs, services, and activities.

Job Type: Part-time