Administrative Project Specialist

2 weeks ago

Seattle, Washington, United States DLR Group Full time

DLR Group is a leading integrated design firm dedicated to enhancing the human experience through innovative design solutions. Our mission is to positively impact the lives of our clients, communities, and the environment. If you share this vision, we invite you to explore this opportunity.

Position Available:

Project Administrator

Work Environment:

We embrace a hybrid work model that promotes a balance between in-office collaboration and remote work flexibility.

Role Overview:

As a Project Administrator at DLR Group, you will play a crucial role in supporting project teams by managing administrative tasks once projects are awarded. Your responsibilities will include:

  • Coordinating with project managers and teams to ensure smooth workflows.
  • Overseeing construction documentation processes and maintaining comprehensive project records.
  • Managing consultant agreements, specifications, and field information.
  • Tracking addenda and ensuring all project documentation is organized from pre-design through to project completion.

Key Responsibilities:

  • Handle confidential project information with discretion.
  • Assist Project Managers in various aspects of project and team management.
  • Demonstrate flexibility and creativity in problem-solving to facilitate project progress.
  • Prepare and coordinate documents for AIA contracts, client meetings, and project communications.
  • Support Project Managers with additional tasks as needed.

Qualifications Required:

  • High School Diploma or equivalent.
  • A minimum of 3 years of experience in the architecture, engineering, or construction industry providing project support.
  • Proficiency in Microsoft Office, Adobe Acrobat, Bluebeam, and project information management systems.
  • Typing speed of at least 60 words per minute.
  • Strong attention to detail.
  • Eligibility to work in the United States without requiring visa sponsorship.

Preferred Qualifications:

  • Familiarity with Deltek VantagePoint and AIA Contract Documents software.
  • Experience with Adobe Creative Suite.
  • Background in administrative support for commercial projects.

At DLR Group, we are 100% employee-owned, ensuring that every team member is invested in our clients' success. Our interdisciplinary teams engage in all phases of project lifecycles, promoting collaboration, open communication, shared risks and rewards, and effective use of technology to deliver outstanding design solutions.

We are committed to sustainability and are actively pursuing the goals of the 2030 Challenge, ME2040, and SE2050 initiatives.

Our comprehensive benefits package includes medical, dental, vision, disability coverage, wellness programs, flexible spending accounts, paid holidays, and paid time off. We also offer a 401k plan, employee stock ownership, and bonus opportunities. Compensation is based on location, experience, and skills.

Through our core values of commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, and teamwork, we strive to elevate the human experience through design.

DLR Group is proud to be an Equal Opportunity/Affirmative Action employer.

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