Administrative Support Specialist

1 week ago

Seattle, Washington, United States Potawatomi Federal Solutions Full time

About Potawatomi Federal Solutions

Potawatomi Federal Solutions is a federal government contractor who provides essential services and administrative support to Potawatomi Business Development Corporations' family of industry-leading federal government contracting subsidiaries. We are 100% tribally owned small business of the Forest County Potawatomi Community of Wisconsin. In 2007, we launched with one mission in mind: to create a profitable tribal enterprise to allow us to invest in the health, wellness, education, environment and future of our people for generations to come.

Job Summary

We are seeking a highly motivated and organized Administrative Support Specialist to join our team. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to effectively manage multiple tasks in a fast-paced environment.

Responsibilities

  • Provide administrative support to various departments within the organization.
  • Answer phones, greet visitors, and direct inquiries appropriately.
  • Prepare correspondence, reports, and other documents as needed.
  • Maintain accurate records and files both electronically and physically.
  • Schedule appointments and meetings, and coordinate travel arrangements.
  • Assist with special projects as assigned.

Qualifications

  • High school diploma or equivalent required; Associate's degree preferred.
  • Minimum of 2 years of administrative experience in a professional setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent written and verbal communication skills.
  • Strong organizational and time management abilities.
  • Ability to work independently and as part of a team.

Skills

  • Decision Making: Ability to quickly make sound decisions and judgments.
  • Proactivity: Self-motivated with the ability to effectively prioritize projects and needs.
  • Team Player: Willingness to provide support where needed to achieve outcomes.
  • Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings.
  • Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment.

Working Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job.

  • Work is typically performed in an indoor environment, in a medical/clinic setting.
  • Typical workweek; however, it may require some long days to meet periodic upturn in business demands or meet deadlines.

Physical Demands (including but not limited to):

  • Duties may include standing for long periods of time with frequent reaching, sitting, walking, twisting, stooping, bending, kneeling, and squatting. Ability to lift/carry up to 50 lbs., push/pull up to 50 lbs.
  • Employee may be required to pass a functional capacity test for this position.

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